Legal Office Assistant

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefit package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

COLLECTIONS FORECLOSURE DUTIES/RESPONSIBILITIES:

• Processes all mail for Collections Foreclosure practice group. (i.e., save in the matter’s workspace and email to respective Paralegal)
• Captures postage and copying expense.
• Preparation of various clients correspondence, including but not limited to miscellaneous administrative letters such as payment letters.
• Close matters.
• Preparation of monthly status reports for Paralegal review.
• E-mail final status report to clients.
• E-file pleadings in various Counties throughout the State of New Jersey or New York.
• E-recordings of Liens.
• Process check requests and check deposits.

CLIENT CONTACT:

• Answers the telephone and routes the call to the appropriate party/department. Notifies the person receiving the calls which attorneys are not in the office (PTO, in trial, etc.)
• Greets clients and other visitors to the office and notifies appropriate individuals of their guests’ arrival.
• Shares in responsibility of regional office telephone coverage, when needed.
• Check attendance calendar for attorneys and staff for the day.
• Offer and serve beverages to clients and attorneys in the conference room(s).
• Set-up and clean-up of conference room(s), lounge or other rooms used for meetings or gatherings.
• Keep business card holders in lobby area filled.

 ADMINISTRATIVE DUTIES:

• Opens, scans, and distributes daily mail with the assistance of Office Services. Handles FedEx and occasional errands.
• Trust check daily - Facilitates getting checks signed, scan checks and distributes to recipients.
• Delivers incoming mail to appropriate recipients within the office.
• Helps with scheduling of visiting attorney offices and conference room reservations.
• Receives and distributes all incoming faxes.
• Handles all food orders for firm-related or client meetings.
• Assists with large mailings and other non-priority projects.
• Helps prepare for marketing events.
• Assists with logging incoming litigation vendor invoices, scans them to Office Manager.
• Assists with facilitating payment of incoming vendor invoices for the Mount Laurel office.
• Assist Office Manager with facilities management.
• Checks paper levels on all copiers and printers daily. Meet with vendors and service providers as needed.
• Maintain upkeep and replenishment of office and breakroom supplies.
• Prepare offices for attorneys/guests (i.e. working phone, computer, etc.)
• Store supplies upon receipt, verify received items and forward packing slips for approval.
• Ensure all office equipment is up and running.
• Assist with preparation of check requests.
• Assist with petty cash.
• Assist as needed with CMS Attorney/Paralegal time entry.

Any and all other duties as may be required of the position.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to organize files and workflow.
• Expert level of Microsoft Office and experience working with PDF’s. 
• Collection and Foreclosure software programs a plus.
• Familiarity with iManage, File Site, and Aderant, preferred.

Education and Experience:

• High School Diploma required; Associate degree preferred.
• A minimum of two to three years related experience in a law firm or corporate legal environment required.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.