Accounting Associate

POSITION SUMMARY

The Accounting Associate will provide administrative support for the accounting department. The daily activities may include posting daily cash payments, collections, assisting visitors, and working on special projects.

CORE FUNCTIONS

• Perform daily cash postings, daily bank reconciliations, and general ledger account reconciliations.
• Verify that cash receipts are posted correctly.
• Responsible for collections and monthly statements.
• Assist with month end close, quarter-end, and year-end close processes, including journal entries, bank reconciliations, and account analysis.
• Record purchase orders and collections in MasterTools.
• Review and reconcile bank transactions.
• Reconcile inventory in MasterTools.
• Manage accounts receivable and post payments in a timely manner.
• Maintain general ledger accounts by reconciling accounts receivable detail and control accounts; adjust entries for amortizations prepaids; analyze and reconcile accounts payable ledgers; prepare fixed asset depreciation and accruals.
• Prepare financial reports.
• Assist in maintenance of the general ledger.
• Perform ad-hoc reporting, analysis, and other duties, as required.

QUALIFICATIONS & REQUIREMENTS

Education and Experience

• Bachelor’s degree in accounting or finance is preferred.
• 1 years of accounting experience is required.

Required Licenses

• None.

Skills, Abilities, and Knowledge

• Intermediate or higher-level data entry skills.
• Ability to effectively use Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Knowledge of ERP software and internet software.

Travel

• Travel is not required.

COMPETENCIES

• Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.

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  – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

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  – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

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  – Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.

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  – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

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  – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

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  – Balances team and individual responsibilities; Exhibits objectivity and openness to other views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s efforts to succeed.

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  – Follows policies and procedures; Completes tasks correctly and on time; Supports organization’s goals and values; Supports affirmative actions and respects diversity.

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  – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

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  – Meets productivity standards; completes work in timely manner; Strives to increase productivity; Works quickly.

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  – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

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  – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

SUPERVISOR RESPONSIBILITIES

• This position is an Individual Contributor: working team member with no oversight of others and no management responsibilities.

PHYSICAL REQUIREMENTS

• This position is subject to sedentary work; Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involved sitting most of the time. Walking and standing are required only occasionally.

Physical Activities

• This position is subject to the following physical activities: walking, hearing, talking, hearing, and the use of hands, fingers, or wrists in repetitive motions.

Visual Acuity

• The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (including inspection); using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes.

Working Conditions

• The worker is subject to a professional office environment. This role routinely uses standard office equipment.

Experience

• 2 - 3 years: Perform daily cash postings, daily bank reconciliations, and general ledger account reconciliations.· Verify that cash receipts are posted correctly.· Responsible for collections and monthly statements.· Assist with month end close, quarter-end, and year-end close processes, including journal entries, bank reconciliations, and account analysis.· Record purchase orders and collections in MasterTools.· Review and reconcile bank transactions.· Reconcile inventory in MasterTools.

Education

• Bachelors or better in Accounting

Behaviors

• Loyal: Shows firm and constant support to a cause
• Thought Provoking: Capable of making others think deeply on a subject
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Leader: Inspires teammates to follow them
• Functional Expert: Considered a thought leader on a subject
• Enthusiastic: Shows intense and eager enjoyment and interest
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Self-Starter: Inspired to perform without outside help
• Goal Completion: Inspired to perform well by the completion of tasks
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Financial: Inspired to perform well by monetary reimbursement
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization