What are the responsibilities and job description for the Project Coordinator position at BeiGene?
BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
- This position is a contract to FTE. Candidates in the SF Bay Area are preferred, but remote FTE positions to be considered after initial contractor period.
General Description:
The Project Coordinator, Medical Writing will be responsible for establishing and maintaining a global and granular view of all Medical Writing projects across BeiGene’s programs. Through exceptional organizational and communication skills, the Project Coordinator will work with in-house and contract medical writers to ensure the on-time delivery of high-quality clinical regulatory documents, including but not limited to, study reports, clinical study protocols or amendments, investigator brochures, and clinical sections of INDs, NDAs, MAAs.
Essential Functions of the job:
- Monitor each document’s progress through its timeline through continuous communication with the medical writers (in-house or contractors)
- Will assist in the assignment of medical writers to documents, considering a variety of factors such as medical writers’ availability, location, expertise, familiarity with a program, study or team, etc.
- Provide routine progress reports on ongoing documents at cross-functional meetings, including senior management
- Help to ensure downstream functions such as Quality Control, Technical Editing, and Quality Assurance are kept apprised of any changes to the timeline.
- Proactively communicate to the Director of Medical Writing any upcoming timeframes where additional Medical Writing resources might be needed
- May assist with Quality Control assignments as well as contracts/invoices as needed
Qualifications:
Knowledge and Skills
- Excellent written and oral communication skills
- Exceptional organizational skills, memory, and attention to detail
- Critical thinking and problem-solving abilities: Being able to anticipate problems and devise solutions
- Ability to effectively prioritize and execute tasks in a high-pressure, fast-paced environment is crucial
- Independently motivated, requiring minimal supervision
- Excellent interpersonal skills; a team player
- Flexibility: Adept at managing shifting timelines and priorities
- Familiarity with clinical regulatory documents
- Possess a high degree of personal responsibility.
- Exhibits impeccable integrity and good judgement with sensitive information
Education Required:
Associates Degree or Bachelor’s Degree in Project Management, Life Sciences or other related area required; PhD/PharmD or other graduate-level degree is a plus.
Ideally 2 years of relevant industry or clinical research experience; familiarity with the Medical Writing function is a plus
Computer Skills:
Technical expertise in Microsoft Word, Adobe Acrobat, and electronic document management systems; proficiency in Microsoft Outlook, Excel and Powerpoint
Competencies:
Ethics - Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Completes administrative tasks correctly and on time. Follows instructions and responds to management direction.
Communication - Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed. Contributes to building a positive team spirit; Shares expertise with others.
Adaptability – Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.
Technical Skills - Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
Project Management - Communicates changes and progress; Completes projects on time and budget.
We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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