Construction Administrative Assistant

Duties:

- Provide administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements.
- Answer and direct phone calls, take messages, and respond to inquiries.
- Prepare and proofread correspondence, reports, and presentations.
- Transcribe meeting minutes and distribute to relevant parties.
- Maintain and organize office files, both physical and electronic.
- Assist with document management, including scanning, copying, and filing.
- Coordinate logistics for meetings and events, including room setup, catering, and audiovisual equipment.
- Greet visitors and provide excellent customer service at the front desk.
- Manage office supplies inventory and place orders as needed.
- Assist with special projects as assigned.

Skills:

- Proficient in using phone systems to handle incoming calls professionally.
- Excellent proofreading skills to ensure accuracy in written communications.
- Ability to transcribe meeting minutes accurately and efficiently.
- Familiarity with Google Suite or similar productivity tools for document creation and collaboration.
- Strong customer service skills to interact with visitors and provide assistance as needed.
- Experience working in a front desk or receptionist role is a plus.
- Knowledge of office procedures and clerical tasks.
- Familiarity with electronic signature software such as DocuSign is preferred.

This position requires strong organizational skills, attention to detail, and the ability to multitask effectively. The ideal candidate will be proactive, professional, and able to maintain confidentiality. Excellent communication skills are essential for this role.

If you are looking for a challenging administrative position in a dynamic office environment, we encourage you to apply.

Job Type: Full-time

Pay: $58,740.00 - $78,000.00 per year

Benefits:

• Flexible schedule
• Health insurance
• Professional development assistance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Spring, TX (Preferred)

Work Location: In person

Salary : $58,740 - $78,000