What are the responsibilities and job description for the Corporate Administrative Assistant (Troy, MI) position at BeneSys, Inc.?
Corporate Administrative Assistant (Troy, MI)
Summary:
Assists the CEO with various tasks and manages functions of the corporate office.
Corporate Administrative Assistant Responsibilities:
- Assists the Executives in initiation or completion of assignments or projects.
- Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally.
- Create meeting agenda, minutes, and other follow-up communication.
- Runs business meetings via Microsoft teams and using PowerPoint.
- Prepares information and research for executive needs.
- Provides critical, highly confidential, and professional administrative support for the Executive staff.
- Arranges travel, accommodation, itineraries, and all correspondence related to arrangements.
- Create and share daily reporting with upper management.
- Plans/organizes and implements events such as meetings, business luncheons and client dinners.
- Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.
- Plans company events and meetings.
- Performs clerical duties, taking memos, maintaining files, organizing documents, photocopying, faxing, collating, etc., as needed.
- Handles confidential information; organizes and maintains files.
- Handles high level client and member communication, if needed.
- Work with office vendors and the IT department for all office needs.
- Communicate with the landlord and coordinate any issue with the property.
- Ensure all BeneSys rules/procedures are being followed.
- Conduct HIPAA Quarterly desk audits.
Corporate Administrative Assistant Qualifications:
- Associates degree in business or a related field preferred.
- 2 years’ experience in an administrative role reporting directly to upper management.
- Ability to read, analyze and interpret general correspondence.
- Ability to effectively communicate information and understand information presented orally.
- Candidate must be able to prioritize and respond to inquiries from managers, clients, vendors, and participants in a timely, concise, professional manner
- Ability to interpret and present a variety of instructions furnished in written or oral form.
- Flexible and able to deal with ambiguity and change
- Must be able to prioritize tasks and requests
- Outstanding interpersonal skills.
- Able to work with confidential and sensitive information in a discreet manner
- Exceptional written and verbal communication.
- Excellent organizational skills and attention to detail.
- Good problem-solving ability.
- Advanced skills in MS Word, Excel, PowerPoint, and Outlook
Work Schedule
Full time. Monday – Friday 7:30am – 4:30pm. Flexible schedules available with the potential to work from home occasionally after 90 days!
Competitive Benefits & Compensation Package
- Paid Time Off (PTO)
- 15 days of PTO during the next calendar year!
- Medical, dental, vision, and life insurance
- Company paid short term disability, long term disability, and AD&D insurance
- 401k with employer match
- Tuition reimbursement program
- Paid training
- Career development opportunities
- Referral bonus for all full-time referrals
- Competitive wages
- Annual opportunities for increases and bonuses
Pay
Pay commensurate with education and experience.
COVID-19 Considerations
- Masks are required by all employees and clients
- Daily sanitation procedures in place
- Daily check-in program with rigorous contact tracing
Our Culture
BeneSys wants to be a great service provider to the members we serve, and we recognize we can only do that if we are also a great employer with successful employees. In short, our success is driven by our employees’ successes. We want to be a place people want to work, feel proud of what they do and feel fulfilled both professionally and personally; creating a place where employees can find long-term growth and potential.
Our culture focuses on three core values:
- Collaboration: working together across 31 locations to achieve the best for the company and our clients.
- Dedication: striving to create an environment where all employees work toward a common goal while committing to providing the best customer service to our members and our colleagues.
- Integrity: doing what we say we will do. Upholding strong ethical and moral principles
ADA & EEO
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