Executive Administrator

Be part of a team that has been recognized as a #1 accounting firm to work for in the country. We are looking for an innovative and detail oriented professional to join our Administrative team. This opportunity will work in a dynamic, engaging, and innovative environment.

We are seeking a talented Executive Assistant to support Principals at Berntson Porter.  The ideal candidate is highly organized, proactive and self-motivated with excellent communication skills who will assist in the completion of various organizational and administrative tasks. We offer a competitive salary, excellent benefits and opportunity for growth.

• Perform a variety of administrative duties, which may be complex and confidential
• Responsible for heavy calendar management and scheduling with the ability to both forward think and quickly adapt to changing situations
• Responsible for prioritizing internal/external meetings/calls and inquiries as well as foresee next steps, problem solve and plan appropriately
• Produce and proofread a variety of materials: correspondence, presentations, reports, event and training contracts, etc.
• Prepare and attend meetings as required: draft agendas, coordinate presentation materials, record notes and follow-up on action items as needed
• Prepare client billings and expense reports
• Coordinate domestic and international travel arrangements: flights, hotel accommodations, ground transportation, itineraries/agendas and documentation
• Coordinate and lead various projects, events and initiatives
• Build strong relationships to establish and maintain credibility, trust and confidence with executive staff and peers.
• Quick learner who can identify process gaps and implement solutions
• Other administrative duties as needed

Qualifications:

• Minimum of three (3) years of administrative experience; preferably in a professional services environment and high growth
• BA / BS degree or equivalent experience
• Proven problem-solving ability while multi-tasking in fast paced environments
• Proficient with Adobe Acrobat and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook
• Exceptional written and oral communication skills

BP has been recognized nationally each of the past seven years as one of the “Best Accounting Firms to Work For” by Accounting Today and by INSIDE Public Accounting as a “Top 200” firm overall nationwide. In our community, we have received numerous designations, including one of the region’s top Corporate Philanthropists by the Puget Sound Business Journal. We attain these accolades in part because we care about our clients’ families and companies as if they were our own. We take the extra time to develop meaningful relationships inside and outside our firm.