What are the responsibilities and job description for the Executive Assistant position at BF&S, Inc?
BF&S, Inc., a fast growing Manufacturer of complex parts for the military, medical, and automotive industry located at the border of Arizona & Mexico is looking for an Executive assistant.
Duties include:
- Work in a confidential highly responsive relationship with management.
- Outstanding/Accurate typing skills as there will be a great deal of data entry.
- Compile data from numerous sources produces summary reports as required.
- Ability to analyze data in regards to quote and invoice major clients.
- Bookkeeping / Accounts receivable
- Collaborate with other departments to make sure successful cross-functional integration of activities.
- Coordinate staff meetings including scheduling agenda items completion as well as distribution of meeting packets memos, May take meeting memos.
- Maintain supervisors calendar schedules meetings as well as recurring events, schedules large conference rooms, orders food, and also ensures applicable equipment is available ready for meeting.
- Sort & distribute all mail, send emails on behalf of head of dept, send meeting reminders, forwards emails to appropriate distribution list on behalf of head department.
- Ability to handle multiple projects.
- Ability to multitask in a fast-paced environment.
- Standard office duties
Qualifications include:
- Bilingual (English/Spanish- written/spoken)
- Computer literate
- A minimum of 3 years working in the Administration/Accounting Department of an organization.
- Legal US Residence
Job Type: Full-time
Work Location: One location
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