Facilities Manager

Position Overview 

The Facilities Manager is responsible for the execution of all aspects of BlueLine Property Management’s facility management. Under the supervision of the Director of Property Management, the Manager will work closely with Development, Construction and Asset Management to ensure delivery and general upkeep on the maintenance of the apartment complexes within BLPMC’s portfolio. This will include participation in construction planning and design, implementation of buildings into BLPMC’s systems, execution and tracking of planned and preventive maintenance, Capital Needs projects, procurement and sub-contractor contracts, adherence to safety and loss prevention and regulatory compliance with the goal of ensuring that communities and facilities are of the safest and highest quality. 

Essential Job Functions & Core Competencies 

Requirements:  

Oversee Preventive Maintenance & Unit Turns  

• Prepare operating reports and budgets in relation to Maintenance operating expenses 
• Oversee all building systems, functions, and grounds for properties and offices within BLPMC’s Portfolio and submit for regular inspections of building systems, including but not limited to elevators and backflow systems, monitoring systems, etc.  
• Monitor work orders to ensure work is being done timely, correctly, and cost-effectively; address when needed 
• Oversee preventive maintenance schedules and performance Safety Coordinate site safety programs, including vendor/contractor site safety 
•  Maintain a safe work environment for all employees 

•  Maintain a safe living environment for all residents  

Planning & Programming  

• Regularly review and assess departmental procedures and policies, the quality and quantity of work produced, and progress toward achievement of departmental goals; initiates remedial changes as needed  
• Plan building maintenance and operational programs and strive to reduce expenses and increase productivity  

• Establish workflow policies that enhance speed and efficiency without compromising safety or integrity  
• Set ambitious production goals and communicate them to key personnel  
• Explore options for new product, tools, and material to improve efficiency and quality 

Capital Improvement, Development, and Rehabs  

• Assist in preparing and maintaining operating and capital budgets; consult with Director of Property Management and Asset Management concerning major purchase priorities, disposal and disposition of equipment replacements, major capital projects, renovation and similar projects requiring large capital expenditures. 
•  Assist with construction planning and design; manage, negotiate and oversee contracts and contractors to assure specifications are maintained  
• Act as primary contact for contractors/vendors for routine and emergency building related issues associated with maintenance, life safety, environment of care, and project management needs. Assist in writing and reviewing specifications on upcoming large projects to limit variances in scope of work, proposals, pricing, and ensuring all work is to local code requirements.  
• Onboard contractors and vendors for initializing new properties 

Inspections & Regulations  

• Regularly inspect, evaluate, and develop programs to maintain property, facilities, and systems to assure conformance with organizational standards and regulatory requirements  
• Prepare and file reports with government and regulatory authorities, including environmental permitting as needed 
• Prepare communities for inspections by HUD, CHFA, State of CO, municipalities, investors, and other stakeholders  
• Stay abreast of industry trends and changes of various requirements by NSPIR or the state 

• Execute equipment audits and record-taking policies  

Leadership & Management  

• Provide motivation, support and guidance to all employees  
• Communicate any problems or obstacles to senior management  

• Develop and maintain job descriptions for all departmental positions  
• Perform other duties as assigned  
• Attend regular workplace and professional training  

 Required Education, Training and/or Experience 

•  Five years experience in facilities management or related field OR equivalent training, and experience  
• Excellent organizational, time management and communication skills  
• Ability to use word processing applications, document management, and work order software;  
• Strong interpersonal skills and adaptability  
• Specific Skills or Knowledge requirements  

• Excellent written and oral communication skills; excellent presentation and public speaking skills 
• Strong interpersonal skills with the capability to be an effective mentor and leader for staff. 
• Strong judgment, reasoning abilities, and decision-making skills  
• Ability to discuss complex issues in laymen's terms  
• Knowledge and understanding of the needs, problems, and attitudes of low-income or disadvantaged people and the associated community environment  

• General knowledge of methods used in negotiations, mediations, and settlement of opposing viewpoints 

Required Licenses 

• Driver’s license and proof of automobile insurance. 

Other licenses may be required dependent on State/Local laws and/or property needs. 

Salary : $70,000 - $85,000