Receptionist

As an Administrative Assistant, you will provide comprehensive administrative support to both office staff and management, ensuring the smooth operation of daily activities. This role requires proficiency in various clerical tasks, exceptional organizational skills, a friendly, outgoing and professional personality at all times, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities:

·       Provide administrative support to the office staff and management team

·       Perform clerical tasks such as answering phone calls, taking messages, and responding to emails

·       Manage and maintain office supplies and inventory

·       Assist with data entry, filing, and organizing documents

·       Schedule appointments and meetings for staff members

·       Prepare and proofread documents, reports, and presentations

·       Transcribe meeting minutes and other important information

·       Assist with bookkeeping tasks using QuickBooks or similar software

·       Coordinate travel arrangements and accommodations for staff members

·       Other responsibilities as needed

Qualifications:

·       Previous experience in an administrative role is preferred

·       Proficient in computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks

·       Excellent organizational and time management skills

·       Strong attention to detail and accuracy in all tasks performed

·       Ability to handle multiple tasks simultaneously and prioritize workload effectively

·       Strong written and verbal communication skills

·       Ability to work independently with minimal supervision