Boys & Girls Club of the Big Island Site Coordinator-Kahakai

BOYS & GIRLS CLUB OF THE BIG ISLAND: KAHAKAI SITE COORDINATOR

Our Mission: To inspire and enable Big Island youth to be productive and responsible citizens, through quality programs in a safe and caring environment.

Job Description

Site Coordinator - Kahakai

Primary Function:

This position is Full time 40 hours a week. Hourly or exempt wages will be determined based upon education, professional experience, and eligibility. This position is in place to provide leadership and operational direction in a supervisory role for Boys & Girls Club of the Big Island (BGCBI) programs.

Reporting directly to BGCBI’s Administration, the Site Coordinator position is charged with the daily implementation and management of BGCBI program services, serving youth after school daily (ages 6 to 17 years) with key youth development activities and managing direct YDS staff.

Normal work hours are Monday through Friday approximately 10am-6pm. You are not to exceed 40 hours a week. If you do exceed the 40 hours in a week, a written request needs to be submitted and approved by your supervisor prior to going over your hours. If you do not submit a written request your overtime will not be approved and will not be paid for the additional hours worked. At times, this position is required to work on weekends, some holidays, and early morning and evening hours as needed.

Area Responsibilities, Duties & Daily Tasks

Employee Staffing & Supervision

· Assist ASO/COO in recruitment, hiring, and training Youth Development Specialist (YDS) to effectively carry out daily position responsibilities;

· Assess and evaluate employee performance quarterly/annually;

· Supervise and manage the daily direct-service staff and volunteers; · Conduct individual meetings with staff to discuss performance and progress;

· Administer/oversee employee weekly scheduling, accrued work hours, time sheet documentation, HR/time card submittals;

· Provide ongoing staff development training;

· Assess and assure that BGCBI employees/volunteers are safe and safely implementing daily programming activities;

· Assure that staff are properly dressed wearing BGCBI staff shirts, covered shoes and identification tags;

· Assure that BGCBI equipment and facility keys are issued and properly kept;

· Facilitate a weekly staff meeting to team-build, go over programming implementation, service progress, challenges, discuss incidents and youth/parent/community matters etc.;

· Provide daily communication to BGCBI leadership (i.e. ASO, COO supervisor and CEO) on the status of programs and implementation.

· Travel to BGCBI administration office to make copies, pick up snacks and turn in paperwork (membership forms, payments, grant reports, etc.) at least twice a month.

Youth Program Implementation

· Coordinate the implementation of daily BGCBI youth development activities; · Design program implementation to effectively engage area youth in the community;

· Assure the proper supervision and management of youth (ages 6-17 yrs) that attend BGCBI programs;

· Provide daily programming activities as required by BGCBI grant funders; · Ensure the daily safety of BGCBI participating youth;

· Assure that facilities, grounds and equipment utilized are safe, in proper working order, and meets BGCBI/County/State of Hawaii health and safety standards;

· Assure that daily program activities are safe, age appropriate, properly staffed, and effectively engages community youth;

· Establish and maintain a program environment that is “bully-free”;

· Assure that youth are not left unattended, that BGCBI YDS staff are present to lead, supervise and guide programming activities;

· Respond to and address incidents and matters that arise and/or come to your attention;

· Communicate to the ASO/COO immediately any emergency, youth incident or safety related matter that occur;

· Ability to see and respond to dangerous situations and document incidents and safety related matters that arise and gather all needed incident reports/witness statements as needed.

· Oversee the daily youth attendance log and program participation documents;

· Assure that all youth have a fully completed annual BGCBI Registration Form on file with proper emergency contact information filled-out;

· Document and properly store all related paperwork, youth files, membership forms, activity logs that are required by BGCBI;

· Shop and provide transport of needed daily supplies, equipment, and nutritional supplementation;

· Provide transportation as needed for youth participants to access BGCBI related programming activities;

· Assure that youth are received by BGCBI in accordance to the established organizational protocols in-place and are released from the daily program meeting parental supervisor’s directives.

Grant Reporting, Data & Participant Tracking

· Assist ASO/COO and Resource Development Team in carrying out the required daily programming activities related to current grants BGCBI has secured;

· Train direct-service staff in understanding the required daily service activities and their official duties related to program implementation;

· Manage the daily youth programming activities required by BGCBI secured grants;

· Provide staff with daily support in successfully performing grant- required youth development activities;

· Monitor, assess, and evaluate the daily grant required activities performed by staff and provide feedback and additional training as needed to properly carry out activities;

· Properly track/record all daily grant-related activities and communicate to ASO/COO and Resource Development Team the needed data, narratives, pictures, and information via written reports submitted to BGCBI Leadership in a timely fashion;

· Assure that attendance sheets and program participation tracking logs are being correctly utilized daily and submitted to BGCBI’s ASO/COO and Database Manager in a timely fashion;

· Assure that all youth attending BGCBI programming have a fully completed Registration Form (with emergency contacts listed) submitted and properly kept at site location and BGCBI Administration.

Equipment & Facilities

· Assure that facilities, grounds, rooms and spaces utilized by BGCBI are safe for youth and staff to occupy;

· Monitor, assess, track/document daily the condition of all spaces, facilities, grounds, equipment utilized to assure the safety of youth and staff;

· Communicate (in a timely fashion) to ASO/COO any equipment or space identified as not being safe to utilize;

· Address and make repairs to any identified equipment or program space needing attention;

· Conduct daily follow-up with repaired items or reported hazards to assure that issues are properly resolved or fixed;

· Develop and manage equipment/facilities logs to properly document, track, and store BGCBI equipment, staff keys, and facility closing procedures.

Administrative Support

· Gather and provide information, service/participation data, activity photos/videos, program highlights, narrative reports as requested by BGCBI’s Resource Development-Grants Team, ASO/COO and executive leadership (CEO);

· Communicate in a timely fashion all constituent and public inquiries, program safety concerns, incident matters, staffing issues, program and activity highlights, community requests to ASO/COO and/or BGCBI CEO;

· Provide availability to conduct as needed daily program preparations (e.g. picking up and preparing youth snacks, securing daily programming supplies, create flyers, risk & release forms, notices to parents etc.) beforehand, to assure proper and effective BGCBI youth development programming;

· Track program supply needs-usage and communicate to direct supervisor all supply and equipment requests in a timely fashion;

· Attend meetings, provide BGCBI representation, and participate in community events, only as authorized by BGCBI leadership (ASO/COO & CEO).

Physical Requirements/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb or balance; stoop; kneel; crouch or crawl; talk and hear. The employee is occasionally required to sit and may sometimes need to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. While performing the duties of this job, the employee occasionally works in outside weather conditions and is occasionally exposed to hot, wet and/or humid conditions. May require some driving on unpaved, gravel, dirt or bumpy roads. Reasonable accommodation will be provided to enable the qualified applicant or qualified employee to perform the essential functions of this position.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Job Type: Full-time

Pay: From $16.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Temperature checks, personal protective equipment (gloves, masks , thermometer, etc.), sanitizing and disinfecting equipment, and social distancing tools and aid

Experience:

• Childcare: 2 years (Preferred)

License/Certification:

• First Aid Certification (Preferred)
• CPR Certification (Preferred)

Work Location: One location