Personal Assistant

Job Profile Summary

Role Synopsis

bp has an ambitious new strategy to become a net zero company by 2050 or sooner and help the world get to net zero. It is great time to join our team as we reinvent our company to reimagine energy and need strategic and creative communicators to engage our employees and share our story with the outside world.

As Personal Assistant, you will be responsible for comprehensive secretarial/administrative services to the SVP P&C Portfolio and support the wider team.

Job Advert

Key Accountabilities

Diary management – Planning, prioritizing, and organizing whilst finding solutions to areas of conflict.

Preparing various documents – Correspondence, reports, agreements, presentations, and spreadsheets and track critical deadlines and initiate follow-up actions in a timely manner. In doing this, you will help ensure the leadership staff has the time needed to focus on their key business challenges.

Arranging conference calls and live meetings across multiple locations and time zones.

Coordinating team meetings/events – Supporting development of appropriate presentation and communication materials and handling logistics. This will include coordinating business travel itineraries, including transportation, meals, airlines, and hotels as needed, using BP preferred vendors.

Expenses / invoicing – Supporting the SVP and wider team with handling expenses and arrange coding and payment of invoices in line with compliance policies and procedures. You will process expense reports, manage, track and report metrics and provide other reports as requested.

Handle administrative requests and queries.

About you

• Previous experience supporting at Executive level.
• Excellent professional communication and social skills, with the strength to work flexibly.
• Adept at simultaneously handling multiple projects and carrying out assigned projects to completion with minimal supervision on day-to-day activities.
• Able to rapidly learn and assess business priorities and seek to focus the time or your leadership on the activities where they can unlock the most value.
• Can handle unexpected surprises through your good judgment and will take initiative to act and resolve unexpected problems.
• Ensure impactful events through your excellent planning and coordination skills for meetings both on and off-site. These meetings may frequently involve high-level and complex calendaring of multiple individuals.
• Work to anticipate the materials needed for meetings (including functioning technology) and always prepare in advance.
• When entrusted with confidential information, always handle it with utmost duty of care and tact.
• Proficient with the MS Office Suite and have excellent skills in Excel, PowerPoint, Teams, and Outlook.
• Communication and influencing skills which have proven effective in a large, complex organization and international work environment.

Why join us

At bp, we believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life, including a generous paid parental leave policy and excellent retirement benefits, among others!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Entity

People & Culture

Job Family Group

Business Support Group

Relocation available

No

Travel required

No

Country

United States of America

About BP

PEOPLE & CULTURE

People & culture discovers, empowers and cares for brilliant people, and so can you. Together, we can build and enable our ‎culture, emotionally connected leaders and dynamic teams – and help our company achieve its purpose for ‎people and our planet.

Join us and work closely with our business by:‎

• always putting our people first, understanding and responding to their needs, supporting their health, ‎wellbeing and recognising them for great work
• hiring and developing talented people and empowering them to progress
• enabling an inclusive and agile culture, where our teams thrive and add value
• developing emotionally connected leaders who continuously learn, put others first and enable everyone to be at their best
• creating energising workplaces that enable collaboration and innovation.‎

Legal disclaimer

If you are selected for a position in the United States, your employment will be contingent upon submission to and successful completion of a post-offer/pre-placement drug test(and alcohol screening/medical examination if required by the role) as well as pre-placement verification of the information and qualifications provided during the selection process. The drug screen requires a hair test for which BP must be able to obtain a sufficient hair sample for analysis (~4 cm/1 ½” scalp, or > 2 cm/¾” body – arms & armpits/legs/chest)

As part of our dedication to the diversity of our workforce, BP is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us or have one of your representatives contact us at PeopleCareHouston@bp.com; or by telephone at 833 478 7480 8am-5pm CST/CDT Monday-Friday.

Read the Equal Employment Opportunity is the Law poster and the poster supplement - for more information about Equal Employment Opportunities. (Spanish version)

BP is an equal employment opportunity and affirmative action employer. View our policy statement