What are the responsibilities and job description for the Administrative Assistant position at Breezy Talent?
We are hiring for our client - Factum Global.
Overview
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves providing administrative support to ensure that the office functions effectively, assisting with daily office operations, and handling various administrative tasks.
Key Responsibilities
Overview
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves providing administrative support to ensure that the office functions effectively, assisting with daily office operations, and handling various administrative tasks.
Key Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Perform receptionist duties when needed
- Coordinate and organize office activities and events
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus
- Must be trustworthy, discreet, and reliable
- Ability to work independently and as part of a team
- Previous experience in customer service or a similar role is a plus
- Flexibility and adaptability to shift priorities as needed
- Basic knowledge of accounting and bookkeeping procedures
- Knowledge of basic HR practices and procedures
- Ability to meet deadlines and work under pressure
Salary : $55,000 - $65,000
