Administrative Assistant

What makes Brin unique? Brin Glass Company has experts at every stage of the glass lifecycle, including design, fabrication, distribution, installation, and service. With 5 divisions across the state of Minnesota, Brin provides unique opportunities for collaboration and career development. As a privately held ESOP company, Brin offers incredible benefits and a unique employee-owned culture focused on living our core values every day: We Show Up. We Bring It. We Do It Right. Brin invites you to consider investing your strengths here.

What We Offer:

• Health, Dental, Life and Vision Insurance
• Flex Benefits – including Medical Expense and Dependent Care
• 401(k) with company match
• Employee Stock Ownership Program – an incredible wealth building opportunity!
• Paid Holidays and Paid Time Off
• Educational Assistance
• Career development and advancement opportunities

Job Purpose: General administrative support to streamline workflow and schedules.

Essential Duties and Responsibilities

• Manage phone system for the Minneapolis office and answer all incoming calls
• Ask questions from the callers to determine the best team member to help them
• Assist customers on answering their inquiries on order status, delivery dates, and basic questions regarding directions to our office, hours of operation, etc.
• Greet clients, vendors and visitors
• Maintain the general office calendar and scheduling
• Coordinate internal activities
• Attend select meetings to record/publish meeting notes and action items
• Schedule/prepare for select meetings in the form of notifications, agendas, Power Point slides and refreshments as needed
• Manage reporting and team metrics
• Work directly with external customers for general support items
• Develop communication material for internal and external use
• Communicate effectively with personnel from across the organization (customers, management, office and shop employees)
• Serve as an information resource on organizational practices, policies and procedures
• Order gifts or supplies for specific events or customers
• Operate with a focus on continuous improvement
• Manage internal stock inventory records, including parts price updates and warranty returns
• Manage and update sales maintenance files
• Additional responsibilities as necessary

Knowledge, Skills & Abilities

• The ability to read, write and communicate effectively
• Associates degree or 6 years of administrative assistant experience reporting directly to a senior leader
• Strong emotional intelligence
• Strong interpersonal and organizational skills
• Maintain a high level of organization and attention to detail
• Extensive Microsoft Office experience (Outlook, Word, Excel, Power Point, One Note, etc.)
• Experience operating in a fast paced and changing environment
• Experience working with cross functional teams
• Experience handling confidential information properly
• Must be a team player with excellent written and verbal communication skills
• High energy and positive attitude with a consistent calming professional approach
• Understands that the role provides a lot of independence and can operate without constant guidance and direction
• Must implement sound judgement to plan, prioritize and execute a diverse workload
• Effective in responding with a sense of urgency and with excellent judgement
• Excellent customer service skills
• Flexible and adaptable to change
• Performs related functions and responsibilities, on occasion, as assigned
• Ability to leverage and engage others to accomplish work
• Ability to work overtime as needed

About Brin: Established in 1912, Brin Glass Company has been a leader in the glazing industry for the upper Midwest for over 100 years. We have 5 divisions operating out of four locations: Fridley, St. Cloud, Duluth, and Minneapolis. Our mission is to provide superior quality products and service while providing a safe and stable work environment for our employees, who will be encouraged to grow their knowledge and skills. We have created an environment that allows our team the freedom to succeed, fed by inspiration within the company, and to be recognized for their achievements.

Brin is made up of people who are united around our mission and personally invested in delivering top results. If you are looking to join a company with a strong reputation and values-driven culture, Brin Glass Company is the place to be! Visit www.BrinGlass.com to learn more.

EOE/M/F/VETS/DISABLED