Administrative Assistant

Broadcast Music, Inc
Los Angeles, CA Full Time
POSTED ON 12/13/2022 CLOSED ON 5/12/2023

Job Posting for Administrative Assistant at Broadcast Music, Inc

POSITION SUMMARY: Provides administrative support VP, Creative and the Los Angeles Pop team by performing the following duties.

LOCATION: Los Angeles, CA office. BMI has transitioned back to working in the office on a regular hybrid schedule. At present, most team members are expected in the office three (3) days a week. Decisions regarding future transitions will take place in phases as BMI continues to closely monitor COVID-19 as employee safety is our priority.

FUNCTIONS OF THE JOB

• Must learn company policies and procedures to effectively assist affiliates through phone calls, IVR (Interactive Voice Response), e-mails and meetings, with questions about BMI’s website, work registrations, reset     online account login information, address changes, royalty statements and other inquiries.
• Organizes and maintains filing systems, copies, and files correspondence. 
• Answers high volume of calls and screens supervisor’s and team’s telephone calls, as directed.
• Maintain and monitor affiliation processes and account status updates, compiling appropriate documentation and preparing reports.
• Compile and maintain updated lists and spreadsheets of accounts. Monitor and manage the execution of new agreements across internal departments. 
• Responds to a substantial amount of calls and email inquiries of wide-ranging and complex administrative issues and correctly resolves. 
• Greets scheduled visitors and delivers to appropriate area or person.
• Prepares expense reports and check requests as needed
• Special project work, including compiling account information as needed; organizing and analyzing data in Excel. 
• Relieves receptionist, as directed.
• Regular attendance.
• Other duties as assigned.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.

QUALIFICATION REQUIREMENTS

• Minimum one (1) years of administrative experience, preferred in Music/Entertainment Industry. 
• Bachelor’s Degree or equivalent preferred
• Excellent verbal and written communication skills
• Exceptional organizational, administrative and time management skills and attention to detail.
• Ability to handle multiple tasks simultaneously, prioritize high volume workload and meet strict deadlines for tasks/assignments.
• Exceptional MS Office, Outlook, Excel, SharePoint and PowerPoint management skills. Proven experience working with and maintaining database systems and reports, as well as word processing and spreadsheets.
• Positive, proactive, and able to always exercise great judgment, team-oriented philosophy.
• Ability to interact professionally with a diverse employee population, and with all levels of staff and management.

What We Give to You:
  • Health, dental, and vision insurance
  • 401K with employer match
  • Flexible spending accounts
  • Paid vacation and paid sick/personal time
  • 11 paid calendar holidays
  • Paid volunteer time off
  • Summer hours that offer more time for fun in the sun
  • Company paid life insurance
  • Up to 12 weeks paid parental leave
  • Tuition assistance for qualified team members
  • Commuter benefits (New York)
  • Amazing and engaging culture
  • Employee Resource Groups
BROADCAST MUSIC, INC. IS AN EQUAL OPPORTUNITY EMPLOYER: All applicants will receive equal opportunity for employment without of race, color, sex, religion, nationality, age, sexual orientation, gender identity and/or expression, veteran’s or marital status, disability, or any other cultural factor.
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