Part-Time Assistant, TV/Film/Visual Media

Assists the Film, TV, & Visual Media department by performing primarily administrative duties.

LOCATION:Los Angeles, CA office. BMI has transitioned back to working in the office on a regular hybrid schedule. At present, most team members are expected in the office three (3) days a week.  Decisions regarding future transitions will take place in phases as BMI continues to closely monitor COVID-19 as employee safety is our priority. 
FUNCTIONS OF THE JOB

• Handles daily incoming general calls, mail, faxes and e-mails regarding statements, cue sheets, membership, applications, publisher information and anything that pertains to film/TV royalties.
• Screens incoming calls and responds appropriately following established procedures and guidelines.
• Organizes and maintains filing system and contact database.
• Generates expense reports, check requests, value letters and department related correspondence.
• Assists with special projects and event coordination.
• Researches information on composers, songwriters, publishers, films, television and soundtracks as needed.
• Maintains relations with film/TV composers and songwriters; researching performing rights questions and statements.
• Greets scheduled visitors and delivers to appropriate area or person.
• Assists with workshops, including; videotaping, securing supplies, and on-site participation.
• Schedule flexibility to support special events as needed outside of normal business hours
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.
• Regular attendance.
• Other duties as assigned.

QUALIFICATION REQUIREMENTS

• Bachelor’s Degree or equivalent preferred
• Minimum two years’ administrative experience
• Strong administrative and organizational skills with attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office
• Must have great customer service skills; problem solving and troubleshooting skills.
• Experience working with and maintaining database systems and reports, as well as word processing and spreadsheets, preferred
• Able to establish a professional, constructive, personable and informative relationship with affiliates, internal corporate relations, departmental employees and management
• Able to work independently and with good judgment
• Ability to prioritize multiple assignments to meet deadlines, including special projects and events
• Strong typing and proofreading skills
• Working knowledge of the music industry, preferred