What are the responsibilities and job description for the Administrative Assistant position at Brookfield Properties?
Location
Jordan Creek Town Center - 101 Jordan Creek Parkway, Suite 12518
Business
At Brookfield Properties, we believe retail should be anything but typical. It’s why we’re integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn’t just about managing properties or redeveloping malls. It’s about creating inspiring spaces that draw consumers in. It’s about helping our tenants build their brand in a big way. It’s about contributing to our communities. And, more than anything, it’s about bringing people together.
If you’re ready to be a part of our team, we encourage you to apply.
Job Description
Brookfield Properties has an immediate need for an Administrative Assistant at Jordan Creek Town Center in West de Moines, IA.
The Administrative Assistant collects, compiles, and analyzes moderately complex data and information, prepares presentations, and composes straightforward written descriptions of results. Interaction is driven by foot, telephone and mail traffic. Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Under limited supervision, the person in this role provides general administrative support to a department or group of professionals. Overall, we seek qualities that display our company’s core values which are Humility, Attitude, Do the Right Thing, Together and Own it.
Responsibilities:
Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
Participates in administrative functions such as budgeting or developing spreadsheet tracking reports and assists in Forecasting Administration
Assists in implementing property activities, internal and external
Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests
Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions
May provide administrative support to Accounting, Accruals, Vendor Setups, Invoice Submittal
May perform administration/coordination for Specialty Leasing and/or Marketing
Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail
Researches, prepares and edits reports and presentations
Reads incoming mail and independently handles or attaches appropriate file/information for recipients
May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files
Schedules meetings/conference calls and appointments, makes travel arrangements, as needed
Prepares, maintains and distributes activity and event lists
May manage/update Insurance Certificates for any/all Tenants and/or vendors
May operate as management office support person for localized computer software/hardware
Energy Management System - Reports and System Maintenance
Tenant Electric & Water Usage Tracking & Reporting
Create/Update Budget Monitor Tracking Sheets
Snow Removal Tracking/Invoices
One Call Now Administration
Mallcomm Administration
Traffic Counter Reports (Vehicle)
Phone Administration/Updates
Social Media - Website ad postings (along with PMA)
Other duties as assigned
Qualifications:
High School Diploma or GED required
2 years of experience in an administrative support role
Proficiency in Microsoft Word and Excel as well as email
Highly organized and project oriented
Excellent business writing and verbal communication skills
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
Jordan Creek Town Center - 101 Jordan Creek Parkway, Suite 12518
Business
At Brookfield Properties, we believe retail should be anything but typical. It’s why we’re integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn’t just about managing properties or redeveloping malls. It’s about creating inspiring spaces that draw consumers in. It’s about helping our tenants build their brand in a big way. It’s about contributing to our communities. And, more than anything, it’s about bringing people together.
If you’re ready to be a part of our team, we encourage you to apply.
Job Description
Brookfield Properties has an immediate need for an Administrative Assistant at Jordan Creek Town Center in West de Moines, IA.
The Administrative Assistant collects, compiles, and analyzes moderately complex data and information, prepares presentations, and composes straightforward written descriptions of results. Interaction is driven by foot, telephone and mail traffic. Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Under limited supervision, the person in this role provides general administrative support to a department or group of professionals. Overall, we seek qualities that display our company’s core values which are Humility, Attitude, Do the Right Thing, Together and Own it.
Responsibilities:
Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
Participates in administrative functions such as budgeting or developing spreadsheet tracking reports and assists in Forecasting Administration
Assists in implementing property activities, internal and external
Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests
Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions
May provide administrative support to Accounting, Accruals, Vendor Setups, Invoice Submittal
May perform administration/coordination for Specialty Leasing and/or Marketing
Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail
Researches, prepares and edits reports and presentations
Reads incoming mail and independently handles or attaches appropriate file/information for recipients
May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files
Schedules meetings/conference calls and appointments, makes travel arrangements, as needed
Prepares, maintains and distributes activity and event lists
May manage/update Insurance Certificates for any/all Tenants and/or vendors
May operate as management office support person for localized computer software/hardware
Energy Management System - Reports and System Maintenance
Tenant Electric & Water Usage Tracking & Reporting
Create/Update Budget Monitor Tracking Sheets
Snow Removal Tracking/Invoices
One Call Now Administration
Mallcomm Administration
Traffic Counter Reports (Vehicle)
Phone Administration/Updates
Social Media - Website ad postings (along with PMA)
Other duties as assigned
Qualifications:
High School Diploma or GED required
2 years of experience in an administrative support role
Proficiency in Microsoft Word and Excel as well as email
Highly organized and project oriented
Excellent business writing and verbal communication skills
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
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