What are the responsibilities and job description for the Administrative Assistant-PT 19 position at Broward County Board of County Commissioners?
REQUIREMENTS AND PREFERENCES
This announcement will remain active until a sufficient number of applications has been received and may close at any time.
The Broward County Board of County Commissioners is seeking qualified candidates for a Part-time Administrative Assistant for the Medical Examiner and Trauma Services Division.
Specifically, this position:
Performs a variety of administrative support and clerical duties through investigating applications for the Indigent and Unclaimed Human Remains Cremation Program at the Office of Medical Examiner and Trauma Services.
Processes and investigates indigent and unclaimed human remains applications for cremation.Searches for next-of-kin in databases and other means to locate and notify family members of a death.
Composes correspondence to include email, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items and forms.
Proofreads autopsy reports, investigation reports, and other office and OMETS documents to identify and correct errors.
Responds to emails, all forms of OMETS public records requests, telephone calls and related communications; resolves issues and/or escalates issues as appropriate.
Maintain schedule and all communications for physician depositions and court appearances.
Composes and assists in the preparation of regularly scheduled OMETS reports and logs.
Creates and maintains a variety of databases (Lablynx) and spreadsheets to facilitate preparation of a variety of OMETS reports and daily logs.
Reviews financial documentation (i.e., purchase orders, invoices, deposit slips, forms, cash reports, etc.) to ensure accuracy, performs internal checks and balances; provides documentation for audit purposes.
Follows-up on a variety of special assignments, projects, and related matters in order to ensure assignments, projects, tasks are completed in a timely manner and/or by established deadline.
Performs related work as assigned.
General Description
Performs a variety of administrative support and clerical duties.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires two (2) years of technical clerical, administrative or closely related experience.
Special Certifications and Licenses
None.
Preferences
Prior funeral home or medical examiner office work.
Investigative experience.
Genealogy abstractor knowledge.
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Composes correspondence to include email, memos, letters, applications, notifications, reports, meeting agendas, meeting minutes, Board agenda items and forms.
Proofreads documentation to identify and correct errors.
Responds to emails, public records requests, telephone calls and related communications; resolves issues and/or escalates issues as appropriate.
Composes or assists in the preparation of regularly scheduled reports.
Creates and maintains a variety of databases and spreadsheets to facilitate preparation of a variety of reports.
Updates and maintains office policies and procedures.
Monitors budget expenditures in order to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment.
Reviews financial documentation (i.e.; purchase orders, invoices, deposit slips, forms, cash reports, etc.) to ensure accuracy, performs internal checks and balances; provides documentation for audit purposes.
Coordinates payroll activities such as ensuring payroll for the assigned area is closed within deadlines.
Follows-up on a variety of special assignments, projects, and related matters in order to ensure assignments, projects, tasks are completed in a timely manner and/or by established deadline.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
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