Event coordinator

Meaningful Work From Day One :

This role will support, plan, and execute events and meetings for the Jack Daniel Visitor Center and Homeplace with a focus on internal B-f stakeholders and Jack Daniel’s business partners.

Additionally, this role will be responsible for the on-site coordination of any media activities at the Jack Daniel Homeplace.

The events Coordinator will report directly to Supervisor VIP / Special Events for the Jack Daniel’s Homeplace. Plan and implement events in a detailed and dea line-oriented environment.

Must be able to work comfortably and independently using initiative and judgment and make decisions within the scope of job authority.

Must develop and maintain effective working relationships with external and internal customers. Must acquire, utilize, and apply a depth of knowledge of company policies and procedures.

What You Can Expect :

Handle all HVR requests through Salesforce

Oversee Tripleseat bookings / invoicing

Work with the brand and sponsorship team to effectively execute on-site activations including press visits, video shoots, and VIP experience guests.

Communicate media requests and events throughout Homeplace operations as needed

Handle all ordering and billing for BBQ Hill needs including but not limited to beverage supplies, alcohol inventory, housekeeping supplies, and supplies needed to execute events

Book and coordinate all functions from initial contract discussion with internal & external clients through event production.

Book Visitor Center activities to include amenity selling of items such as : commemorative bottles, gift cards, tastings, etc.

with strong interpersonal skills, networking, and brand-building priorities.

Host actual events to ensure set-up and needs of clients.

Host site events of prospective clients to communicate brand knowledge and total Lynchburg experience.

Support VIP / Special Event Supervisor with airstream & VIP groups.

Support Homeplace and production organization with coordination and execution of

Special Events, bottle signings, product releases, and sponsored events.

Compile and pay invoicing data in a timely manner for month-end reporting.

Invoice clients and vendors within 2 days of the event and process payments immediately following receipt.

What You Bring to the Table :

Minimum of 3-5 years work experience in the hospitality or events industry.

Advanced computer skills.

Excellent interpersonal skills; ability to effectively communicate orally and in writing to all Brown-Forman / Jack Daniels management levels and departments.

Ability to manage time, and set and meet multiple deadlines and priorities with limited supervision.

Ability to make decisions and follow through with multiple tasks.

Ability to work flexible hours, holidays, weekends, and overtime as needed on short notice.

What Makes You Unique :

Familiar with Jack Daniel’s history and with Jack Daniel's relationship marketing programs.

Knowledge of Brown-Forman's product lines and company background.

Experience with Tripleseat and / or XOLA

Who We Are

Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas.

You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

Many Spirits, One Brown Forman- We believe that an inclusive culture, one that values the diversity and unique perspective of each individual, allows us each to bring our best self to work and leads to greater teamwork, creativity, and trust.

Cultivating a Caring Culture- We know that our strong culture is one of the many reasons people love working at Brown Forman.

Nothing Better- At Brown Forman, we craft products known for bringing people together. Our employees have made us what we are today and are the reason for our success.

Do not just take our word for it. Brown Forman is consistently recognized as a Great Place to Work® in countries around the world.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come.

As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience.

We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.

Last updated : 2024-07-13