Admin Support Specialist

Position Title: Administrative Support Specialist

Department: Administration

Reports to: Human Resources Director

FLSA Status: Non-Exempt

Role Profile: Admin

Summary:

Qualified individual will collaborate with department managers and team leads to ensure that all logistical considerations are attended to and provide administrative support and scheduling to support travel and event needs.

Essential Duties and Responsibilities: (Other duties will be assigned as required)

Daily Activities:

• Event Planning
• Organize candidate and training attendee travel arrangements, food, and supplies

• Arrange flights within USA for Foreign Burkert Employees
• Answer phones/transfer to appropriate associate
• Acknowledge visitors and direct them to appropriate associate
• Distribute incoming faxes to appropriate associate (Fax.InsidesSales)
• Review General Delivery voice messages and direct to appropriate associate
• Prepare reception, conference & dining areas; adjust applicable lights and shades
• Manage Huntersville conference room Outlook calendars and advise possible conflicts
• Coordinate business lunches and customer visits
• Work with caterers, hotels, and transportation companies to plan events
• Assist staff with setup of conference rooms and conference equipment as requested
• Submit monthly AMEX expenses via Concur to identify appropriate cost center (and Internal code for Field Sales)
• Coordinate to insure adequate lobby door coverage during business hours
• Daily retrieve postal mail from postal box and sort for distribution:
• Sort all other mail and distribute as needed
• Apply postage to outgoing mail and deposit in postal box by daily deadline
• Other administrative duties as assigned

Other Activities:

• Keep information confidential
• Provide customer tours as requested
• Create presentations and research (as requested)

*This job description indicates the general nature and level of work expected. It is not designed to cover and contain a comprehensive listing of activities, duties or responsibilities required by the employee. Employee may be asked to perform other duties as required.*

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

High school graduation required

1 years of clerical experience in an office environment.

Skills:

Language – English required

Mathematical – Basic math and accounting required.

Computer – Proficient in Windows and Microsoft Office

Basic computer skills, including MS Excel, Word and Power Point required

Core Competencies:

Drive to take on responsibility means recognizing one’s on-going commitments, making oneself aware of the consequences of one’s actions, recognizing others who will be affected, and assuming responsibility for seeing tasks through to completion

Willingness to learn means continuously acquiring new skills and knowledge, and further developing existing ones.

Teamwork ability means putting oneself and one’s skills into the accomplishment of a group objective, being fully engaged in the common goal and tasks, and demonstrating the kinds of personal qualities that contribute positively to cooperation on the team.

Ability to communicate means communicating information as clearly and accurately as possible with others, whether on the factual or interpersonal level, and to correctly interpret the statements of others and react to them accordingly

Process-oriented thinking and acting in thought and action means thinking and acting cross-functionally, seeing beyond existing business processes and organizational divisions.

Salary:

• Commensurate with experience, education and qualifications

Experience

• 1 year(s): Office Supply purchasing
• 2 year(s): Reception

• 1 year(s): SAP

Education

• High School or better

Skills

• Microsoft Excel
• Microsoft Office
• Microsoft Outlook

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest

Motivations

• Self-Starter: Inspired to perform without outside help
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)