What are the responsibilities and job description for the Administrative Assistant position at CACI?
CACI is currently looking for an Administrative Assistant to join our BEAGLE (Border Enforcement Applications for Government Leading-Edge Information Technology) Agile Solution Factory (ASF) Team supporting Customs and Border Protection (CBP) client located in Northern Virginia! Join this passionate team of industry-leading individuals supporting the best practices in Agile Software Development for the Department of Homeland Security (DHS).
As a member of the BEAGLE ASF Team, you will support the men and women charged with safeguarding the American people and enhancing the Nation’s safety, security, and prosperity. CBP agents and officers are on the front lines, every day, protecting our national security by combining customs, immigration, border security, and agricultural protection into one coordinated and supportive activity.
ASF programs thrive in a culture of innovation and are constantly seeking individuals who can bring creative ideas to solve complex problems, both technical and procedural at the team and portfolio levels. The ability to be adaptable and to work constructively with a technically diverse and geographically separated team is crucial.
The ideal candidate has prior experience working with project budgets and forecasts. In this role, they will provide support in the areas of budget, reporting, and financial management for a variety of IT initiatives. Must be able to possess and apply expertise on multiple complex work assignments, which may be broad in nature, requiring originality and innovation in determining how to efficiently accomplish tasks, and will contribute to deliverables and performance metrics where applicable. Must be able to compile and analyze financial information to prepare reports while ensuring all goals and objectives of an initiative and the program are accomplished within allocated budgets. This position is responsible for ensuring that all assigned work activities are performed in a timely and cost-effective manner while maintaining the highest quality of performance. This position will also support other program operation functions.
What you’ll get to do:
Serves as an Administrative Assistant who will be responsible for:
- Assist in the management of physical assets of the organization, including equipment, and inventory.
- Serving as the primary point of contact for client in and out-processing of employees.
- Maintaining client organizational charts.
- Maintain internal cost trackers with labor from weekly labor report, ODC’s, materials, travel.
- Verify processes and procedures are being followed (i.e. travel authorizations) and alert PMO if processes are being circumvented
- Review employee expenses
- Generate/review labor reports for time charging accuracy
- Support Program Operations in Timesheet reviews and follow up actions.
- Consistently ensuring product quality and timeliness of efforts
- Ad hoc administrative support
- Report to client site in Lorton, VA to assist in management of physical assets of organization, including equipment and inventory. Hybrid options available!
You have:
- Must be a U.S. Citizen with the ability to pass CBP background investigation, criteria include, but not limited to:
o 3 year check for felony convictions
o 1 year check for illegal drug use
o 1 year check for misconduct such as theft or fraud
- College degree (B.S.) in Business, Accounting or Finance (Experience accepted in lieu of degree)
- plus years of related experience, particularly working on Government contracts
You are good at:
- Proficient with MS Excel
- Familiarity with the general IT practices and terminology
- Excellent written and verbal communication skills
- Highly responsible, team-oriented individual with very strong work ethic; self-starter
Bonus would be having:
- Ability to contribute to the development of innovative principles and ideas.
- Experience working on unusually complicated problems and providing creative solutions, exhibiting resourcefulness.
- Periodically develops data which goes beyond existing boundaries of information in field.
- Acts independently to expose and resolve problems.
What We Can Offer You:
- We’ve been named a Best Place to Work by the Washington Post.
- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
- We offer competitive benefits and learning and development opportunities.
- We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
- For over 60 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.
