NOTICE OF VACANCY

 April 23, 2024

POSITION:

Secretary 2- (12-Month) 

LOCATION:

Transportation

POSITION SUMMARY:

To assure the smooth and efficient operation of the school office so that the maximum positive impact on the education of children can be realized.  In given school assignments, there may be a high degree of specialization.

REPORTS TO:

Director of Transportation and/or designee 

EDUCATION, CERTIFICATION, AND EXPERIENCE:

1. High school diploma or general education development (GED) program certificate
2. Business education training with secretarial experience preferred
3. Ability to type accurately at a speed of not less than 40 words per minute and must have passed the clerical test administered by Calvert County Public Schools

KNOWLEDGE, ABILITIES, AND SKILLS:

(These are pre-employment knowledge, abilities, and skills that apply to the Essential Job Functions.)

At the time of application, the candidate must have:

1. Knowledge of basic office procedures and operation of office equipment and machines
2. Knowledge of basic bookkeeping
3. Skilled in the operation of computer software, with the ability to prepare and edit documents
4. Ability to maintain paper and electronic records and files
5. Demonstrated interpersonal skills and knowledge of office protocol
6. Such alternatives to the above qualifications as the Calvert County Public Schools may find appropriate and acceptable
7. Demonstrated success in accomplishing tasks akin to those job functions listed below

ESSENTIAL JOB FUNCTIONS, DUTIES & RESPONSIBILITIES:

1. Screens visitors entering the school building, ascertains the nature of their business, and directs them to the proper person or room
2. Maintains student attendance records and prepares related reports
3. Processes student enrollments, transfers, and withdrawals
4. Prepares requisitions for supplies and equipment
5. Compiles and prepares a variety of records, reports, memorandums, and other materials
6. Maintains inventory as assigned
7. Operates office machines
8. Organizes and maintains office files and records
9. Sorts and distributes interoffice and post office mail
10. Performs bookkeeping duties, including handling money, and making financial reports and statements
11. Coordinates meetings and schedules as assigned
12. Thinks, concentrates, and interacts positively with others
13. Comes to work regularly and promptly
14. Works under stress and meets all deadlines

OTHER DUTIES:

Performs related work as required or assigned by the building principal or designee

PHYSICAL DEMANDS:

Work is performed in a typical office environment and may require minimal lifting.  Position requires significant periods of sedentary work using a computer, monitor, and mouse, but may also include periods of standing and walking.

UNUSUAL DEMANDS:

Work is subject to inflexible deadlines and frequent interruptions.

TERMS OF EMPLOYMENT:

Twelve (12) month position and salary commensurate with qualifications applied to the current salary schedule for support employees (Grade 12).  All employees are encouraged to have automatic payroll deposit.

FLSA STATUS:

Non-exempt

EVALUATION:

Performance will be evaluated in accordance with the policy on evaluation as established by the Calvert County Public Schools.

EFFECTIVE DATE OF POSITION:

Immediate vacancy

APPLICATION PROCEDURE:

This posting will remain open until filled.

All applicants please apply through the applicant tracking system located on the Calvert County Public Schools’ website – www.calvertnet.k12.md.us.

References must be directly related to education experience and must include immediate supervisor.

Prior to the filling of any vacancy, permanent employees who have requested a transfer in a timely manner shall be afforded an opportunity meet with the supervisor of the position for which the vacancy exists.

State law requires that anyone hired after October 1, 1986, who will have contact with school children, must be fingerprinted and submit to a criminal background investigation. Federal law requires that a new employee must complete the Employment Eligibility Verification (Form I-9) in person before beginning employment. Employment is conditional upon successful completion of a drug screen. Current employees of the Calvert County Public Schools are exempt from these requirements.

House Bill 486 – Child Sexual Abuse and Sexual Misconduct Prevention Statement

Pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland - House Bill 486 - Child Sexual Abuse and Sexual Misconduct Prevention, all applicants are required to report all former employment where direct contact with minors may have occurred. The applicant must submit the contact information of the current employer, all former school employers, and all former employers not school related. Applicants should also include contact information for organizations where the applicant has volunteered, coached, mentored, tutored or otherwise had direct contact with minors.

Nondiscrimination Statement

Calvert County Public Schools does not discriminate on the basis of race, color, religion, sex, age, ancestry or national origin, familial status, marital status, physical or mental disability, sexual orientation, gender identity and expression, or genetic information or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Director of Student Services
• Director of Human Resources
  443-550-8000

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at:  https://ocrcas.ed.gov or call 1-800-421-3481.

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Anti-sexual, Anti-racial and Anti-disability Harassment Statement
Discrimination can manifest itself in behaviors such as bullying, harassment, or intimidation of individuals.

Calvert County Public Schools does not tolerate any form of harassment including, but not limited to, sexual, racial, or disability. Any individual (student, employee, or community member) who believes that he or she has been subjected to any form of harassment is encouraged to report the allegation of harassment.

Students, parents and community members may report allegations of harassment to:

Ms. Cecelia Lewis

Director of Student Services

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Employees may report allegations of harassment to:

Mr. Zachary Seawell

Director of Human Resources

Calvert County Public Schools

1305 Dares Beach Road

Prince Frederick, MD 20678

Calvert County Public Schools is committed to conducting a prompt investigation for any allegation of harassment. If harassment has occurred, the individual will be disciplined promptly. Disciplinary actions for students found to have engaged in any form of harassment may result in suspension or expulsion. Disciplinary actions for employees found to have engaged in any form of harassment may result in suspension or termination.

Calvert County Public Schools encourages all students, parents, employees, and community members to work together to prevent any form of harassment.

For further information on notice of non-discrimination, visit the Office for Civil Rights Complaint Assessment System at:  https://ocrcas.ed.gov or call 1-800-421-3481.