AP Specialist

Position Description:Under supervision of the Accounts Payable Supervisor, the AP Specialist is responsible for the full cycle Accounts Payable function, including cost accounting, auditing expenses; maintaining accounting records, and providing support relating to day-to-day operations.

• Responsible for high volume, full cycle Accounts Payable processing.
• Open, review, sort, scan, and obtain approvals on all new A/P invoices and check requests.
• Process weekly payment run.
• Audit all entries for coding and proper authorization level in accordance with department policies and procedures.
• Enter all vouchers into MIP Accounting system and prepare batch entry reports in a timely and accurate manner.
• Maintain A/P system records including but not limited to collection of W9’s, assignment of payment terms, and vendor information.
• Prepare and distribute Form 1099, 1098, 1096 and other related tax forms.
• Audit employee expenses to ensure compliance with corporate policy before paying. Process expense reports and reimbursements for employees and petty cash.
• Respond to all inquiries in a professional and prompt manner. Keep the Accounts Payable Supervisor informed of important issues and critical situations.
• Proactively resolve issues with vendors pertaining to Accounts Payable.
• Assist with annual audits by providing proper backups.
• Participate in promoting a safe, healthy and clean working environment at all times consistent with applicable laws, industry standards and the agency’s own Health & Safety Program.
• Perform other related duties, responsibilities and special projects as assigned by AP supervisor or Director of Finance and Accounting.

• Must be passionate about Caminar's mission.
• Bachelor’s degree in Accounting or Finance from an accredited institution strongly preferred.
• 2-3 years of experience with Accounts payable function preferred. .
• Ability to work independently in fast paced, high-volume, complex and dynamic environment.
• Excellent computer skills in a Microsoft Windows environment including email and Internet navigation required. Ability to maintain a high level of confidentiality, a professional demeanor and to represent the organization in a positive manner at all times.

• Must demonstrate acceptable level of maturity, good judgment, and emotional stability.

• Problem solving—identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Customer Service—manages difficult customer situations, responds promptly to customer needs and solicits customer feedback to improve service.
• Oral and written communication—speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings. Completes written correspondence and other formal communications skillfully and professionally.
• Quality management—looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
• Planning/organizing—prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Adaptability—adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

• Safety and security—actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Must be a dynamic self-starter with demonstrated ability to work independently on special projects.

• Must be able to meet and receive a criminal records clearance, as required by Title XXII, other licensing regulations, and Caminar practices.

We've Got You Covered

Medical, Dental, and Vision
Health coverage choices to fit you and your family’s needs. A zero-cost option for employee only and generous contributions to employee and dependent premiums.

Flexible Spending Account
Receive tax savings on out-of-pocket health care costs.

Employee Wellness Program
We’ll reimburse you for a portion of your gym/fitness dues.

Life, Long-term Disability, and AD&D Insurance
Provided at no cost to our full-time employees. Includes an option to purchase additional life coverage for both employees and dependents.

Paid Time Off
We offer twelve paid holidays and a generous sick and vacation benefit.

401(K) Retirement Savings Plan
We offer options for both pre-tax and post-tax (Roth) contributions.
The plan also offers an employer match on eligible employee deferrals at one year of service.

Commuter Benefits
Commuting to work each day can be expensive. Receive tax savings on your commuting costs!

Employee Assistance Program
For whatever issue you might face, our Life Assistance Program offers free, confidential assistance at no cost to you.

Caminar has a COVID 19 vaccine policy. Candidates must be vaccinated upon hire to work for Caminar. If candidates are not vaccinated, they will need to apply and be granted a medical or religious exemption.