HR Administrative Assistant

Company Profile

CaptiveAire is the nation's leading manufacturer of commercial kitchen ventilation systems, and now provides a complete solution of fans, heaters, duct-work, and HVAC equipment. For over 40 years, we've led the industry with innovative technologies, unmatched service, competitive pricing, and rapid lead times.

CaptiveAire maintains a network of over 90 sales offices in the U.S. and Canada and six strategically located manufacturing plants in North Carolina, Iowa, Oklahoma, California, Pennsylvania and Florida.

Summary

We are looking for self-starter who enjoys taking ownership of projects to join us as the HR Administrative Assistant in our manufacturing plant in Muskogee, Oklahoma. This position will be work primarily with the Plant Manager, supporting Human Resources, Scheduling and Purchasing, in an administrative support capacity.

Job Description

Human Resources

• Scanning personnel files and various HR documents
• Ordering and organizing inventory of uniform shirts for employees
• Assisting with weekly plant lunches

Scheduling

• Printing, organizing and assembling order documents for production team

Purchasing

• Scanning packing slips and various documents to proper purchase order
• Calling vendors for various plant services
• Receiving orders in Microsoft Dynamics AX accounting software

The Job Description is designed to accurately reflect job duties; however, it may not be all inclusive and other job-related duties may be required.

Personal Requirements:

• Excellent organizational skills
• Ability to work independently with little guidance or oversight
• Enthusiastic about tackling challenges head on
• Strong written and verbal communication skills – writing samples will be requested.
• Ability to multi-task in a fast-paced environment

Knowledge and Skill Requirements:

• 1-3 yrs experience in administrative role preferred
• HS diploma required
• HR knowledge or experience a plus
• Experience using Microsoft Office Suite (particularly Excel)

Benefits:

• Medical, dental and vision insurance
• Disability & life insurance based upon election of medical insurance
• Paid holidays, vacation, and sick days based upon tenure
• 401k with employer match
• Flexible spending account (FSA)

Salary:

Competitive base salary with monthly bonus based on productivity and profits.

Captive-Aire Systems, Inc. is proud to be an equal opportunity workplace. We review applications for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.