Administrative Assistant

Capture 3D, Inc., is the premiere provider of the industry leading Zeiss GOM 3D non-contact scanning and inspection solutions. We have an immediate opening to expand our team. This opportunity is in our Cornelius North Carolina office. We are seeking a Sales Operations Administrative Assistant and Receptionist who will support the office, sales, and marketing team in travel booking, ordering, researching, identifying potential leads, and assisting as the first point of contact for affiliates and clients of our firm.

Capture 3D, Inc. offers a growth oriented, fast paced environment with a comprehensive benefits program. Our leading-edge solutions provide our employees with a challenging yet satisfying career opportunity.

Our high-tech 3D non-contact measurement and inspection solutions have been embraced by a wide range of companies such as Activision, Alcoa Howmet, Boeing, Disney, Fiat/FCA, Ford, GE, GM, Honda, Honeywell, Joe Gibbs Racing, Lockheed, Microsoft, NASCAR, NASA, NIKE, PCC, Rolls Royce, Siemens, and Pratt & Whitney to name a few.

The Sales Operations Administration and Receptionist is a key and important multi-tasking role at Capture 3D. You will be the go-to for local office support and help in bringing our teams together with organized processes and workflows.

Responsibilities and Duties

• Greet visitors and answer multi-line MS Teams business phone system
• Work closely with other departments to ensure organization and corporate uniformity
• Book travel related items (i.e. flights, hotel and rental cars)
• Prepare office, facility, rooms, and organize catering for meetings, events, and/or training classes
• Create and update records in Microsoft Dynamics CRM
• Order office supplies and inventory to maintain or expand stock
• Shipping and receiving
• Main contact for building, facility, and asset maintenance
• Process customer orders for consumable items
• Works with marketing and sales engineers teams to research potential leads for engagement
• Performs other duties as assigned to help various teams

Basic Qualifications

• Associates equivalent education or minimum of 2 years experience in administration and planning, experience in manufacturing and/or engineering environment preferred
• Proficiency in Microsoft Office Suite, especially Outlook & Excel

• Knowledge in Microsoft Dynamics and/or other CRM applications a plus
• Experience in supporting accounting and/or sales/marketing departments
• Professional and positive attitude, appearance, and good communication skills
• Excellent time management and organization skills with the ability to work to tight deadlines
• Ability to comprehensively understand date and process elements, sources and relationships
• Strong analytical skills and attention to detail
• Ability to effectively multitask and prioritize workload
• Excellent verbal and written communication skills
• Meet required qualifications to work with ITAR designated data

Benefits

We believe in a balanced work-life and have benefit plans to support this ethic. We believe in providing compensation and benefits that are competitive in the various communities in which we operate. We offer a wide range of benefits, services and programs that provide employees and their families with the resources they need. Our benefits packages include medical, dental, vision and life insurance; 401k employer matching program; generous paid time off; and employee wellness program reimbursement. Benefits are an important part of overall compensation and are intended to make the tasks of balancing work and life a little more convenient.

Salary commensurate with experience

Capture 3D, Inc is an Equal Opportunity Employer

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Our team members health and safety is our highest priority. CAPTURE 3D follows CDC recommended COVID guidelines.

Application Question(s):

• How many years of administrative assistant experience do you have?
• Have you supported a local office of 12 or more team members?
• Have you utilized Microsoft CRM?
• What is your requested compensation for this position?

Work Location: One location