Special Events Manager

Wage band range $69,0000.00 - $104,500.00 annually. However, starting pay is ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

The Special Events Manager will work under the direction of the Chief Development Officer on various projects and related tasks for fundraising events, Angels & Amigos volunteer auxiliaries' activities/events, and community events benefiting Casa Pacifica Centers for Children & Families. This position will manage the development, growth and implementation of Casa Pacifica’s fundraising events through corporate development and volunteer engagement. As a member of the development team the Special Events Manager is responsible for fundraising that will play a key role in achieving budgetary and strategic goals as part of Casa Pacifica’s Development and Public Relations Department and is responsible for managing the day-to-day activities and operations of fundraising events.

This position will achieve success by building and fostering community involvement, corporate relationships, a robust volunteer base as well as managing individual participants to raise awareness of the mission of Casa Pacifica. The majority of performance is based on the development and engagement of donors (individuals/corporations), volunteer management and revenue generation through fundraising events.

Attending evening and weekend meetings, events and projects both on and off campus is required. Also, working weekends and evenings in preparation for the Casa Pacifica Angels Wine, Food, and Brew Festival will be required.

DUTIES AND RESPONSIBILITIES (illustrated By Typical Activities)

• Managing and overseeing all special events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors
• Oversight, planning and execution of all fundraising events including but not limited to the Wine, Food & Brew Festival, Spotlight on Style Fashion Show, Golf Tournament, children’s events and various on campus community events throughout the year.
• Manages event related mailings, design of promotional materials auctions and sponsorships mailings and accounting procedure for all fundraising events.
• Oversees the Special Events Coordinator and Special Events Intern(s) on all assigned duties and projects.
• Works closely work and reviews vendors contracts including coordination of donated goods and services for special events.
• Identifies market event strategies such as cold calling, active community networking, social media and board, donor and volunteer connections.
• Creates event related content for website, marketing materials, press releases, eblasts and social media.
• Responsibilities of project management to ensure timeliness of event activities.
• Facilitates the communication and collaboration with volunteers and acts as liaison between the Angels Board/Auxiliary and the Development and Public Relations Department.
• Works closely with Development Database Administrator, and finance department in tracking and reconciling events.
• Conducts post-event follow up and action steps; ensures all post-event follow ups are completed in a timely manner (thank you letters/gifts and other correspondence).
• Ensures recognition of board donor and volunteers for their service and contributions to the agency.
• Partners with community groups on outside fundraising Assist community groups with outside fundraising for the agency by cultivating relationships and providing guidance for event, development, budgeting, promotion, and other issues as applicable. Attends community events where a Casa Pacifica representative is needed.
• Gives tours to community members who show an interest in Casa Pacifica.
• Facilitate smooth integration of Casa Pacifica’s best practices, standards and guidelines. Knowledge of AFP fundraising principles and practices.
• Maintain relationships with key corporate sponsors including board donor volunteers. Promotes involvement in all relevant Casa Pacifica activities and recognition opportunities.
• Promote employee education sessions in local corporations in the community to generate awareness.
• Ability to maintain confidentiality in a donor environment and use discretion in responding to inquiries.
• And all other assignments as requested by the Director of Development and Public Relations.
  
  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree; or an equivalent combination of education, training, and relevant work experience from an accredited college or university.
• Minimum 3 years fundraising event experience and demonstrated ability to recruit, motivate and coach volunteers in a fundraising environment preferred.
• Problem solving skills to arrive at solutions with minimal supervision.
• Strong interpersonal communications skills to establish and maintain cooperative working relationships and interact diplomatically and effectively with donors, volunteers, staff, and vendors.
• Ability to work effectively under conditions of heavy workload, frequent interruptions, distractions and tight deadlines.
• Demonstrated analytical skills to effectively assess performance of special events and make recommendations for improvements.
• Creative, proactive, strategic, detail-oriented and consistent with a strong commitment to excellence, quality, timeliness, efficiency and effectiveness.
• Ability to analyze and interpret statistics and tracking tools in order to effectively plan and make recommendations for changes in strategies and goals.
• Ability to work under pressure.
• Strong English writing, editing, and proofreading skills to produce appropriate donor acknowledgment.
• Critical and strategic thinker with strong time management skills, as well as a professional and courteous demeanor and the ability to work collaboratively with colleagues.
• Excellent verbal and written communication skills and mature judgment. Ability to act with discretion in all matters.
• Demonstrated ability to form and develop corporate relationships and partnerships.
• Demonstrated success in the development and promotion of fundraising events or similar campaigns.
• Ability to sell Casa Pacifica’s programs and events to a variety of audiences, including corporate management, vendors, individual participants and volunteers.
• Ability to manage large numbers of volunteers at different levels of expertise with diplomacy.
• Excellent customer service skills with donors, vendors ,visitors, callers and volunteers.
• Strong knowledge of Microsoft Office applications, Raiser’s Edge donor database and auction tracking software such as Once Cause.
• Understanding of database management, gift processing, and donor relations.
• Ability to learn Word Press for management of the Casa Pacifica Wine, Food & Brew Festival website.
• Experience developing, measuring and reporting on strategies, impact, performance metrics, and budgets.
• Familiarity with and connected within Ventura County business community.
• Demonstrated skill in training and supervising support staff and the ability to work effectively as a member of a team.
• Proficiency in Microsoft Office applications, with a strong knowledge of Word and Excel. Position requires a working knowledge and ability in utilizing various social media marketing platforms helpful.
  
  

Other Skills And Abilities

Strong interpersonal, written, verbal communication skills and the ability to work with a range of people. Detailed orientated, excellent organization skills, be self-motivated, energetic and flexible. Must have the ability to handle multiple projects and meet critical deadlines. Position requires the ability to be a team player with a commitment to relationship-building for the agency.

supervisor.

Casa Pacifica Offers

• Competitive Wages
• Comprehensive Benefits package, including 401k with up to 5% fully vested employer matching contributions made after first year of service
• Medical, Dental & Vision Insurance options
• Flexible Spending and Dependent care programs
• Excellent Training opportunities
• Education/Tuition Assistance programs
• Group Discount Pet Insurance
• Aflac Critical Illness, Accidental & Dental supplemental plan options
• Employee Assistance Program
• Free Confidential Crisis Line 24/7 (365 days a year)
• 4 face-to-face or telephonic sessions per issue, i.e.,
• Stress, Anxiety, Depression
• Life transitions
• Grief and Loss
• Divorce
• Conflict Resolution
• Substance Abuse
• Work-Life Counseling
• Free Legal and Financial Consultations
• Identity Theft Recovery Services
  

Casa Pacifica restores hope, enhances resilience, and strengthens community connections for children, young adults, and families.

We are a diverse and inclusive team providing excellent services to all our communities. Our team members are empowered to share their identities, ideas, and perspectives. A culture built on diversity, equity and inclusivity is essential to creating a safe and healing environment at Casa Pacifica.

Casa Pacifica is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. All applicants will be given full consideration under state, local, and federal law.

Salary : $104,500 - $690,000