Office Coordinator

About the role

For our beautiful and centrally located office in Amsterdam we are looking for a receptionist / office coordinator. In this role, you will provide a warm welcome and great experience to all employees and guests coming to the office and provide them with support for any office-related services. You will also assist our office team in the day-to-day operations and participate in Facility projects.

You will build and maintain strong relationships with our employees, our tenants and suppliers.

What you’ll do

• Main responsibility is to be the first point of contact at reception for employees and visitors coming to the office
• Apart from that, you will assist in the day-to-day operations in the office
• Handling and managing office requests
• Collaboration and management of suppliers including maintenance & repairs
• Oversee health and safety in the office and signal and follow up on any potential issues incl. Emergency response evacuations
• Daily follow-up on the opening and closing of the building and reception
• Assist both hands on and with administration for coordinating Catawiki events (lunch, drinks, dinner, parties, category visits)
• Replenishment of kitchen consumables, food and beverages, maintenance & cleaning of coffee machines
• Stock management of office supplies and inventories
• Maintain communal areas, including cleaning areas such as the canteen and meeting spaces and completing tasks aligned with the upkeep of these areas
• Assist Manager of Facilities and Office Coordinators with administrative tasks when required

What you’ll bring

You will be the friendly face of our workspace, curious about how your colleagues interact with each other and what they value. With your positive energy and open mindset you will make people feel welcome as soon as they step into the office. Furthermore, you will bring:

• 1-3 years of experience in a Facility role or similar 
• A high level of responsibility, drive and a great service-orientation 
• Excellent organization skills (the ability to prioritize and plan your work in advance) and a good eye for detail;
• Stress resilient and being able to multitask;
• You like to develop and improve processes, are eager to take initiatives and proactively make suggestions;
• Great social & empathy skills which you use to build and maintain strong relationships with all stakeholders;
• Positive energy and a professional attitude;
• Excellent communication skills both verbally and in writing in English 
• Eagerness and ability to be physically present at our office throughout the week (5 days a week); must be hands-on 
• Experience or certification with Emergency response / first aid is a plus.