Facilities Manager

We are seeking a dedicated and experienced Facilities Manager to oversee the maintenance and operational needs of our main offices and retail locations. The ideal candidate will have experience in facility maintenance, with a strong attention to detail, and the ability to address maintenance issues promptly to ensure that our facilities are well-maintained, safe, efficient, and a conducive working environment for our staff.  The Facilities Manager will contribute to ensuring Catbird is providing an optimal employee and customer experience. 

• Facility Maintenance and Repairs:
• Develop and execute a proactive maintenance program for all facilities.
• Coordinate and oversee repairs, renovations, and improvements as needed.
• Manage relationships with external contractors and vendors for maintenance and repair services.
• Ensure compliance with safety and environmental regulations.
• Address and resolve minor electrical, plumbing, and HVAC issues.
• Troubleshoot and repair mechanical, electrical, and pneumatic systems.
• Perform equipment upgrades and modifications as needed.
• Implement energy-efficient practices and technologies to reduce operational costs.
• Promote sustainability initiatives, including waste reduction and recycling programs.
• Partner with the Retail team in executing floorplans as needed.
• Assist to plan and execute store layout changes and expansions.
• Ensure compliance with zoning and building codes.
• Report on the facilities expenses as it relates to the MRO department.
• Monitor and control costs, seek cost-effective solutions, and report on budget performance.

• Vendor Management:
• Identify and evaluate third-party service providers and suppliers for specialized maintenance needs.
• Collaborate with external contractors and service providers for facility maintenance.
• Schedule and oversee maintenance tasks
• Negotiate contracts, establish service level agreements, and monitor vendor performance.
• Manage vendor relationships to ensure quality service and cost control.

• Safety and Compliance:
• Ensure the store premises are safe and secure for customers and staff.
• Ensure compliance with all relevant regulations and standards.
• Monitor security systems and respond to alarms or incidents.
• Conduct safety inspections and address any potential hazards.
• Develop, implement and maintain safety protocols, emergency response plans and procedures to ensure compliance with regulatory standards.
• Assist in emergency response procedures.
• Coordinate with local authorities and emergency services for drills and real-time emergencies.
• Train employees on safety procedures and emergency response.
• Maintain accurate records and prepare reports for senior management as required.

• Inventory and Supplies:
• Manage inventory of maintenance supplies, tools, and spare parts.
• Source and procure supplies as needed while controlling costs.
• Maintain organized storage areas for materials and equipment.
• Ensure proper storage and disposal of hazardous materials.

• General responsibilities
• As a senior member of the small but mighty MRO team, support the Senior Manager in leading the team and ensuring a strong and collaborative culture
• Other maintenance, repair and operations tasks and project management as needed
• Records maintenance and administrative duties. 
• Project planning and reporting.
• Maintain open lines of communication with staff, vendors, contractors, and facility users to ensure all are informed of important developments and changes.

• Proven experience in facilities management or a similar role, preferably in a retail setting.
• Strong knowledge of building systems, maintenance practices, and safety regulations.
• Knowledge of basic electrical, plumbing, and HVAC systems.
• Attention to detail and a proactive approach to maintenance.
• Ability to work independently and prioritize tasks.
• Effective communication and teamwork skills.
• Excellent leadership and interpersonal skills.
• Ability to foster a culture of teamwork, accountability, and continuous improvement.
• Budget management and cost-control experience.
• Strong problem-solving and decision-making abilities.
• Knowledge of waste management, sustainability practices and energy-efficient solutions.
• Familiarity with safety regulations and compliance.
• Effective problem-solving and decision-making abilities.
• Proficiency in using maintenance tools.
• Proficiency in computer applications and facility management software.
• Flexibility for travel out of state.
• Willing to be hands on with all tasks and responsibilities.

Salary : $70,000 - $80,000