Admin coordinator

Responsibilities :

• Assist the Portfolio Manager in coordinating and facilitating activities related to portfolio management, ensuring project are on track and aligned with strategic objectives.
• Facilitate effective communication tasks among teams, stakeholders, and the Portfolio Manager, ensuring all parties are informed and engaged.
• Maintain accurate data related to projects within the portfolio, ensuring all required information is populated and up to date.
• Represent the team in Workfront changes, field additions, or updates, ensuring the platform evolves to meet requirements.
• Support Workfront forms, reports, dashboards and access requests to ensure the platform is effectively supporting portfolio management needs.
• Maintain comprehensive documentation related to portfolio processes, ensuring accuracy and accessibility for stakeholders.
• Schedule and coordinate meetings, including organizing and leading workshops or training sessions related to portfolio management.
• Must have the ability to keep data and schedules at the appropriate level of confidentiality
• Coordinate and lead Lessons Learned session after new process implementations.
• Generate reports to track key performance indicators to provide insights for decision making.
• Providing administrative support as needed.

Qualifications :

• Bachelor’s degree in business, Information Technology (IT), Project Management, or related field of study.
• Knowledge and experience in WorkFront Project Management software preferred, other workflow ticketing or project management software experience considered
• Strong, demonstrable competency in Microsoft Office applications, particularly Word, Excel, Visio, Outlook, and PowerPoint
• Minimum 3 years of experience working with project managers and teams to support projects.
• Experience with project planning, resource planning, work plan development and portfolio management processes
• Must be able to work well within a team environment and have exceptional collaborative skills.
• Must have strong organization, planning, problem solving, and decision-making skills.
• Must be comfortable prioritizing and managing multiple tasks with minimal direction.
• Must be service oriented with strong interpersonal skills with all levels of business and technical staff.
• Strong verbal and written communication skills, including the ability to gather and provide information effectively, regardless of audience.
• Ability to work effectively both independently and as part of a team.
• Ability to take direction, with minimal instruction, and produce high end results that will support team members.
• Attention to details, especially under pressure.
• Relevant Project Management, SDLC, PMLC and Agile certifications a plus

Last updated : 2024-05-12