What are the responsibilities and job description for the Accounts Payable Coordinator position at CCSC?
Job Description
The AP Coordinator is primarily responsible for accounts payable processes to ensure invoice processing and payment are performed in an accurate and timely fashion. This includes, but is not limited to, proper matching of purchasing and receiving documents, proper distribution to general ledger expense accounts, timely and accurate payments that make full use of available discounts, and oversee the proper filing and storage of records. The role will partner with third party support, Clubs, as well as internal partners including the Accounts Receivable and Payroll departments to ensure that items are addressed timely. This is a hybrid role that requires on-site presence at our Dallas, Texas office.
Essential Duties and Responsibilities
• Perform ad hoc research and analyses as requested by management.
• Identify, develop, and recommend changes to processes to improve productivity and increase efficiency.
• Importing transactions from other systems into accounting systems
• Reviews and keys invoices, check requests, refunds.
• Audit and submit rush payments on daily basis.
• Prepares and issues payments to include checks, ACH transfers, and electronic funds transfer (EFT) payments.
• Analyze outstanding checks and work to resolve any issues.
• Releases and reviews POs for correct coding within financial accounting system.
• Performs complex vendor account analysis.
• Provides guidance and training to AP clerks regarding vendor account reconciliation and other AP processes.
• Communicates with internal and external customers and vendors in a professional manner.
• Monitors periodically outstanding POs for duplicates and aging trends/patterns to determine which POs have not been vouchered to invoices.
• Maintains AP Procedures Manual.
• Promotes and demonstrates the mission, vision, and Core Values of ClubCorp.
• Develops and maintains good working relationships with all departments, the management team, and leadership.
• Strives to deliver the best outcomes and highest quality service.
• Perform or participate in special projects or initiatives in line with the accounting department.
• Enhances the effectiveness; efficiency and productivity of the department by contributing to, and participating in, departmental performance improvement goals.
• Assist with month end closing processes by providing reports, meeting deadlines, and communicating any special items identified during the month.
• Assist with audit requests as needed.
• Perform other duties as assigned or requested.
Education/Experience:
• Associates Degree in Finance or related field preferred.
• Education complimented by previous job experience in business occupation, data entry or data analysis fields
• Strong technology skills
• Proficiency adopting technology tools
• Ability to manage a diverse portfolio of client assignments and tasks and work independently with supervision
• Strong interpersonal skills
• Critical thinking skills to address change and wide variety of work assignments and information received in order to effectively perform the job requirements
• Team player with a positive – ‘can do’ approach
Required Skills:
• Excellent written and oral communications skills; as well as interpersonal skills to maintain a professional and effective relationship with co-workers.
• Proactive to problem solving.
• Ability to multi-task, willingness to learn new skills and ability to adapt to an ever-changing environment.
• Manage the flow of day-to-day tasks and questions.
• The ability to work seamlessly with remote colleagues at other office locations is critical.
• Highly innovative individual, who is an out-of-the-box thinker, able to work in a dynamic and fast paced team-based environment.
• Must possess the ability to work independently, with a degree of accuracy with a strong attention to detail.
• Experience Microsoft Office Suite, expert proficiency with Excel (pivot tables, formulas, etc.)
• Ability to plan, organize, make decisions, set priorities, and to meet deadlines in a fast-paced environment.
About Us
We are Invited, a dynamic lifestyle company that brings people together through extraordinary experiences, impeccable service, and opportunities to build meaningful relationships. As the largest owner and operator of private clubs, we take pride in creating vibrant communities where everyone is welcome and every day is a celebration at more than 200 golf and country clubs, city clubs, and stadium clubs in 30 states, the District of Columbia, and two foreign countries. We offer a competitive salary and comprehensive benefits to our team members including medical, dental, and vision, paid time off, individual investment options (401k), fun family culture, and professional and career development/advancement within the company portfolio. We are a Members’ haven and a home away from home for our Employees to follow their passion for Golf, Tennis, Fitness, Food & Beverage, Private Events, Sales, and more.
Have more questions? Check out Invited Careers for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn Instagram Twitter Facebook