Office Admin

Responsibilities

• Respond to emails and ensure the office is always ready for customers, vendors, or dealer representatives.
• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Create and update records and databases with personnel, financial and other data.
• Assist colleagues when necessary.

Duties

Office

• Assist Accounting Manager with any data collection or record keeping needs.
• Complete daily end-of-day checkouts; reconcile till reports to cash, check, and credit card payments collected, identify any discrepancies and find solutions, and prepare the daily bank deposit.
• Reconcile daily bank transaction records to previous day’s deposits and payments.

Finance

• Submit customer finance applications for approval through the appropriate dealer financing programs.
• Prepare deal folders in accordance with provided instruction.
• Record and complete internal repair orders for processing in relation to unit set-ups and major unit sales.
• Prepare major unit sale seals for pick-up or delivery including finalizing repair orders, collecting operator manuals, and providing any warranty paperwork that is necessary.
• Register major units purchased by customers one deal is complete.
• File any received unit manuals or completed and registered sales deals.

Qualifications

• Excellent leadership, time management and organizational skills.
• Experience as an office assistant, office administrator or in another relevant position.
• Outstanding abilities to communicate in person, in writing and over the phone.
• Familiarity with common procedures and basic account principles used in the office.
• Knowledge of Microsoft Office and other office management tools and applications.
• High school diploma or equivalent is preferred.

Physical Requirements

• Must be able to adhere to prolonged periods of sitting at a desk and working on a computer
• Must be able to speak and write English, and hear to communicate
• Must be able to lift up to 15 pounds occasionally
• Must be able to use hands to operate office equipment
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.