Administrative Assistant

We are seeking an Administrative Assistant for a local government agency.

Job Requirements:

• Coordinates and schedules meetings.
• Responds to Vendor and Agency emails and telephone calls, as requested.
• Provides complex, direct, technical assistance to professional buying staff engaged in completing sophisticated procurements, special analytical projects, or investigations.
• Compiles documentation for and creates contract award files, which may include scanning hard copy files.
• Prepares correspondence to Vendors for contract extensions or contract maintenance.
• Prepares correspondence to Vendors for various forms required as part of a Contract Award.
• Reviews and verifies that required forms have been submitted as part of bid proposals.
• Maintains a list of key contract expiration dates for buying staff and supervisors.
• Assists in tabulating complex bid proposals from multiple vendors.
• Collects background information for and assists in preparing simple commodity specifications.
• Collects accurate purchasing production data as a basis for periodic management reports.
• As required, schedules and participates in bidders' conferences.
• Prepares procurement-related correspondence and reports.
• Coordinates the maintenance of essential contract and bid records and files.
• Organizes contract award files for archiving.
• Maintains physical space and organization of the unit.
• Maintains, updates, and organizes virtual/shared files.

Requirements:

• at least 2 years of recent Administrative experience; purchasing, governmental or legal experience is a plus
• MS Office Skills
• ability to pass drug and background screening

Schedule:

• Work hours - Negotiable: 8:00am - 4:00pm or or 9:00am - 5:00pm
• Lunch hours - 60 minutes (Un-Paid)
• Dress code - Business Casual
• WFH - Work remotely 2 to 3 days per week
• Assignment Duration: 1 year (through 7/31/2024)

#IND1

Job Types: Full-time, Contract

Pay: From $24.24 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Trenton, NJ: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 2 years (Preferred)

Work Location: In person