HR Clerk/Administrative Assistant

HR Clerk / Administrative Assistant

Cellese Inc. is looking for a motivated, enthusiastic candidate to join the Human Resources and Operations team. We are committed to providing a positive work environment, fostering career growth, and supporting our employees in their professional development.

This individual has strong multi-tasking skills, with the ability to be highly flexible and adapt in a fast-paced environment.

We are a workplace culture focused company. This individual has the ability to communicate well and work with an upbeat and positive attitude. We see our team as being a key to our success, so they must have a team-oriented outlook and take initiative to help those around them.

Objective:

This is a full-time, in-person role at our Irvine Headquarters. This is a split role that will be responsible for both HR Clerk and Administrative Assistant duties. As an HR Clerk, this role will be responsible for providing administrative support to the HR department, ensuring the smooth functioning of HR processes, and maintaining employee records and documentation. As an Administrative Assistant, this role will also be responsible for assisting our Operations team as we continue to grow. This position will require you to work with efficiency to initiate, coordinate, and execute administrative tasks to support the Operations team. This is an excellent opportunity for a detail-oriented and organized individual looking to kick start their career in human resources and administrative coordination.

HR Clerk Duties & Responsibilities:

• Maintain and update employee records, including personal and contact information, employment contracts, and other related documents.
• Assist in the onboarding process for new employees, including preparing orientation materials, conducting new hire paperwork, and facilitating the setup of new employee profiles in HR systems.
• Process personnel changes, such as promotions, transfers, and terminations, and update relevant HR records accordingly.
• Assist with payroll administration (Must have ADP payroll experience).
• Support the recruitment process by posting job vacancies, scheduling interviews, and maintaining applicant tracking records.
• Generate and distribute HR-related reports, as requested by HR management.
• Respond to employee inquiries related to HR policies, procedures, and benefits, either directly or by directing them to the appropriate HR personnel.
• Maintain confidentiality of HR records and sensitive information.
• Assist in organizing and conducting employee training and development programs.
• Provide general administrative support to the HR department, such as filing, data entry, and correspondence.
• Perform other related duties as assigned by management.

Administrative Assistant Duties & Responsibilities:

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls and meetings.
• Exercises considerable judgment and discretion in handling requests for appointments and telephone calls.
• Distributes daily internal/external mail and overnight packages; sends and distributes any correspondence.
• Meets and greets visitors.
• Composes, types, and distributes professional correspondence, emails and scans, using personal initiative and, as assigned.
• Proactively establishes, and maintains a highly organized filing system; files correspondence and other records.
• Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept up to date.
• Conducts research; compiles assigned reports.
• Assist VP of Operations, Director of Operations, and HR department with administrative tasks.
• Orders and maintains supplies; coordinates equipment and office maintenance.
• Coordinates, schedules and maintains company events and catered lunches.
• Performs general clerical duties including but not limited to filing, photocopying, scanning, and mailing.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Assists with special projects and performs other duties as assigned.

Qualifications:

• Bachelor's degree; a degree in Human Resources or a related field is a plus.
• Prior experience in an HR support role is required (1-2 years experience)
• Proficiency in using HR software and Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong organizational skills with exceptional attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self-motivated, able to work independently and in a team.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Knowledge of HR policies, procedures, and employment laws is a plus.

Physical Requirements:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a regular basis.

• Prolonged periods of sitting, standing, walking.
• Prolonged periods of using a computer.
• Must be able to lift 25 pounds or more at times.
• Occasionally required to travel using personal vehicle, to complete tasks within

Compensation: $26.00 - $29.00 an hour.

Why you’ll love working with us!

• Comprehensive Benefits Package: Medical, Dental, Vision, and Life Insurance. Supplemental insurance is also offered.
• Work-Life Balance Support: Enjoy two weeks of paid time off and flexible days off to ensure a healthy work-life balance.
• Quarterly Catered Gatherings: Join us for Quarterly catered events to foster team camaraderie and celebrate achievements.
• Complimentary Coffee and Snacks: Indulge in free coffee and snacks throughout the day to keep you energized and focused.
• Positive and Relaxed Work Environment: Experience a positive and casual cultural atmosphere that encourages creativity and productivity.
• Product Perks: Receive a complimentary monthly company product and enjoy free samples to stay updated on our products!

This HR Clerk/Administrative Assistant role offers a great opportunity to gain valuable experience in a variety of HR and Operations areas while contributing to the overall success of Cellese Inc. We offer competitive compensation, benefits, and a supportive work environment.

Cellese Inc. is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Job Type: Full-time

Pay: $26.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Irvine, CA: Relocate before starting work (Required)

Work Location: In person

Salary : $26 - $29