Human Resources Administrative Assistant

Summary / Duties

Position:                                      Human Resources Administrative Assistant

Hours:                                          Full-Time / Non-Exempt

Department/ Program:               Administration

Reports to:                                   Human Resources Manager

Salary/ Hourly Wage:                $17.91 - $19.75 per hour / DOE

Final filing date:                          Open Until Filled

Position Summary: Responsible for various personnel functions as well as overall administrative agency support.  Will provide direct support to the Human Resources Manager

Duties:

1. 1. Responsible for data entry, maintenance, projects and reports from Human Resources software as needed and requested.
   2. Ensure integrity of the Admin and HR database and tracking systems including, but not limited to, the collection and entry of employment required license/ registration/ certification information, driver’s license and vehicle insurance renewal dates.
   3. Coordinate and manage employee evaluations.
   4. Coordinate new employee paperwork and orientation. 
   5. Maintain personnel files.
   6. Assist in the coordination of FMLA, CFRA, PDL and other leave of absences.
   7. Assist in monitoring and maintenance of required agency standards i.e. safety, HIPAA, Wellness, etc.
   8. Serve on Wellness Team.
   9. Provide assistance in volunteer paperwork and orientations as needed.
   10. Provide assistance with benefit administration, processing enrollments and conducting benefit meetings as needed.
   11. Research and conduct HR/ Admin related training as required.
   12. Provide telephone, reception coverage and other support staff duties as assigned.
   13. Perform other duties as assigned.

Qualifications / Requirements

Qualifications:

1. 2-3 years of proven administrative experience.
2. Excellent communication skills both verbally and in written form.
3. Strong organizational skills.
4. Word processing experience with knowledge of Microsoft Word, Excel, Access, and Human Resources Software.
5. Understanding of personnel and compliance records management, preferred.
6. Strong analytical and problem solving skills.
7. Ability to maintain confidentiality.
8. Pass agency paid criminal justice screening including fingerprints, if required.
9. Pass agency paid health screening and/or drug testing, if required.
10. Valid California driver’s license.
11. Proof of auto insurance coverage.
12. CHS encourages all to be vaccinated and boosted for COVID-19. Although it is not a mandate for this position; unvaccinated and/or vaccine exempted employees may be subject to weekly COVID-19 testing.

Requirements:

1. Represent the agency in a professional and competent manner.
2. Advocate for the best interests of the agency and clients we serve.
3. Establish and maintain effective working relationships with the general public, co-workers, clients, supervisors and members of diverse cultural and linguistic backgrounds regardless of race, color, creed, religion, gender, sexual orientation, gender identity or expression, national origin, age, ancestry, political affiliation, citizenship, disability, medical conditions, marital status, amnesty and military or veteran status.
4. Will promote and support a culturally and linguistically diverse workforce and be responsive to the population within our service area.
5. Maintain confidentiality and confidential information in accordance with legal standards and/or agency regulations.
6. Participate in assigned scheduled agency meetings, in-service trainings, conferences and other trainings as determined by the supervisor.  This includes serving as an agency representative at assigned community meetings.
7. Observance of assigned working hours and program appointments by demonstrating promptness and thorough preparation.
8. Performance of assigned duties with a positive attitude and in the spirit of teamwork, collaboration and cooperation.
9. Communicate effectively both orally and in writing.
10. Perform job duties in a safe manner to ensure a safe working environment for oneself and others.
11. Participates in and/or supports agency fund development activities and events.
12. Preparation of assigned reports, work records, statistical data, job performance evaluations, work plans, etc. in a timely manner.

Medical/ Fingerprint Requirements:  This position may require a medical screening and fingerprinting.

Equal Opportunity Employer:  Center for Human Services is an Equal Opportunity Employer.  Recruiting, hiring, training, promotion and compensation are provided fairly to all persons on an equal opportunity basis. All qualified applicants are encouraged to apply.

Immigration Reform and Control Act:  Center for Human Services complies with the Immigration Reform and Control Act of 1986 by employing only United States citizens and non-citizens who are authorized to work in the United States.  All employees are asked on their first day of employment to provide original documents verifying their right to work in the United States.  In addition, this agency participates in E-Verify to electronically verify employment eligibility after an offer of employment has been accepted.

*DISCLAIMER:  Center for Human Services reserves the right to revise this job announcement to better meet agency service needs.  The provisions of this announcement do not constitute an expressed or implied contract.  Any provision in this announcement may be modified or revoked without notice.  The information contained in this flyer is information which sets forth a general summary of benefits for this position.  Additional information can be found in the CHS Personnel Policies.  Questions regarding this announcement may be directed to the CHS Administrative Office at 209-526-1476.