What are the responsibilities and job description for the Coordinator - Competitive Aquatics & Track position at Centers?
Overview
CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized administrative team, each contributing to the firm's goals and client needs. The CENTERS team is innovative, entrepreneurial, trail-blazing, and ambitious for both CENTERS and our clients. Today, CENTERS provides management services for 14 clients.
Mylan Park owns, programs, leases, and manages over 350 acres of mixed-use recreation, social, health, and wellness facilities for the Greater Morgantown community. The Aquatic Center and Track Complex at Mylan Park is a great new addition to West Virginia’s premier full-service recreation, sport, social, health, and wellness complex that provides aquatics, track, and fitness services to the community! Aquatic Center includes a fully accessible 90,000-square-feet, featuring a zero-depth-entry six-lane community pool with water features and slides, an Olympic-sized competition swimming pool with a separate diving pool with 1, 3, 5, 7.5 10 M platforms, and 1 and 3M diving boards, an outdoor splash pad, dynamic fitness room, outdoor track and so much more. With ample parking and gorgeous views, the Aquatic Center has become a local hub of sports tourism by hosting elite-level regional and national Aquatics and Track events.
Responsibilities
Under the general direction of the Director at the Aquatic Center at Mylan Park, the Coordinator of Competitive Aquatics and Track is responsible for recruiting, scheduling, and operating all competitive aquatic and track events within Mylan Park’s Aquatic Center and Track & Field Complex. This position will work closely with West Virginia University (WVU) Swimming and Diving, WVU Track & Field, Monongalia County’s Board of Education Aquatic and Track programs, and many other local and regional clubs and organizations on competitive events
Core Responsibilities
- Responsible for recruiting, selecting, scheduling, and implementing top-tier events and new user groups through formal and informal bid and quoting processes
- Serve as a liaison and represent the client and CENTERS with rental, partner, and stakeholder groups
- Collaborate with partner organizations to complement and support joint community programming
- Create, implement, and evaluate event management strategies for competitive events; work closely with third party vendors and partners to ensure success
- Aid preparation of building layouts and event requirements; work with colleagues to prepare for events, balancing all site reservations
- Draft contracts and assist with event contract execution
- Plan, drive, and monitor the budget performance of competitive facility rentals
- Create and maintain event records that include contracts, rental agreements, and event summaries
- Prepare and deliver required and requested reports and data to the client and CENTERS central office
- Participate in CENTERS meetings and trainings, setting CENTERS standards for operation and innovation
- Maintain flexible hours for competitions and other events that may occur on weekends and evenings
Supervision Responsibilities
- Recruits, trains, and evaluate event-related part-time employees and volunteers
Qualifications
Education and Experience
- Bachelor’s degree or 4 years of work experience required
- At least 3 years of experience working in a competitive athletics environment preferably with aquatics-based facilities or events
- Experience with preparing bids, planning for events, or managing competitive scoring/timing equipment preferred
- Demonstrated experience in organizing aquatics and track management
Skills and Abilities
- Possess strong communication and presentation skills
- Leadership and supervisory abilities
- Ability to work as part of, and lead a team that collaborates effectively with colleagues
- Basic accounting knowledge; capability of understanding budgets
- Proficiency with Microsoft Office
- Entrepreneurial spirit and enthusiasm
- Analytical skills to: identify problems, assess alternatives, and render consistent, logical decisions
- Ability to thrive in an environment that values high expectations, accountability, and balanced lifestyle choices
Work Environment and Physical Demands
Work Environment
- Office, aquatic facility, and outdoor sporting facility environment
- Non-smoking environment
- Moderate to loud noise
Physical Demands
- Must be able to remain in a stationary position 50% of the day
- Working in an aquatic facility and outdoor field environment for at least 40% of the day
- Must be able to traverse throughout the aquatic center and track complex. Regularly ascending/descending building levels and occasionally ladders or stools
- Must be able to lift, move, and set up items weight as much as 30 lbs.
- Must be able to discuss, converse with, and exchange accurate information with patrons, staff, stakeholders, etc.
Travel Requirements
- Local, regional, and national travel as required
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
