HR Administrator

Company Description

CGG is a global technology and HPC leader that provides data, products, services and solutions in Earth science, data science, sensing and monitoring. We combine human ingenuity, data and new technology to understand and solve digital, energy transition, natural resource, environmental and infrastructure challenges for a more sustainable future.

Job Description

This role will join an expanding Shared Services HR team. The role will support the HR administrative processes for the HR Department. The individual will be working within a fast-paced Support Centre environment where proactive thinking, accuracy and a focus on customer services are vitally important. The HR Administrator will be expected to develop within a changing environment and maintain key deadlines whilst providing full HR administrative support to the employee lifecycle of our UK employees.

This position is full time, 5 days per week (Monday to Friday) and can be worked on a hybrid basis.

The responsibilities and duties of the role are:

• Responsible for the internal HR email inbox, actioning employee queries and escalating complex queries to the appropriate HR team member.
• Managing all new starter and leaver administration, the on-boarding process and participate in the delivery of first day inductions to promote an excellent candidate journey into CGG.
• Facilitating pre-employment checks including employment references, right to work checks, obtaining signed contracts and ensuring the appropriate documents are received prior to an individual starting employment.
• Producing high quality and accurate contracts, amendment to contracts, probation and secondment letters etc.
• To ensure all other relevant HR employee documentation including references, sickness notifications and benefit information is produced and maintained accordingly.
• Managing all leavers administration including holding exit interviews, when required.
• Working with payroll and other internal stakeholders to ensure all HR administration processes are delivered.
• Produce accurate and timely monthly employee information to payroll for the submissions.
• Maintaining employee files ensuring the appropriate documents are saved and files are kept in accordance with GDPR guidelines.
• Contributing to the development and continual improvement of HR processes and documents accordingly.
• Assist with the coordination of internal HR audits.
• Provide administrative support to the provision and management of employee benefits and rewards through the benefits platform.
• To assist and co-ordinate employee relocation to and from the UK or from a UK business site to another, initiating contact with the relocation supplier and making any relevant travel bookings. There might be a need to liaise with other HR members in other countries, as and when needed.
• Support the annual review, objective setting, bonus and salary review administration process aligned to corporate requirements.
• Ensure the internal HR database (HRMS/OSS) is kept up to date with general employee changes and on request produce relevant reports.
• To ensure Jira requests are raised when required.
• Supporting the HR Generalists in the production of HR reports/metrics.
• Participating in the delivery of HR projects and other adhoc activities.
• Acting as a Travel booker for New Starters & HR Team members.
• Monthly Reconciliation of HR Team credit card.
• To be an HR point of contact and responsible for the co-ordination of the Visa Management process. This will include new starter applications, renewals, yearly audits, keeping up to date on Home Office and Government changes, keeping up to date with any changes in employee contracts and answering any queries from employees and the wider HR Team.

Qualifications

• Educated to A Level standard or relevant experience
• Relevant HR administration experience (Preferable)
• Ideally Level 3 CIPD or proven relevant HR experience (Preferable)
• Intermediate level IT skills - Excel, Word, MS Outlook and Powerpoint skills
• Use of Oracle Database (Preferable)
• Working in a Matrix organisational structure

Person Specification

• Accurate and exceptional attention to detail
• Excellent organizational skills
• Able to multi-take and prioritise workload in a fast paced environment
• Hold an understanding and care about the bigger picture, and wish to make an impact i.e. efficiencies, customer care and a commercial mindset.
• Customer focused approach
• Proactive approach
• Good communicator
• Self starter
• Works cooperatively, encouraging a collaborative work environment
• Demonstrates capability to work independently and as part of a team
• Build and maintain relationships with key stakeholders and customers.

Additional Information

Why work at CGG?

• Competitive salary commensurate with experience
• Highly attractive bonus scheme
• Initial 22 days annual leave with future increases, complemented by a flexible buying and selling holiday program
• Company pension with generous employer contribution
• Wellbeing Unmind app – puts you in control of your mental health
• A flexible benefits platform with numerous discount schemes - gym membership, restaurants, cinema tickets, and much more!
• Cycle purchase scheme
• Flexible Private Medical & Dental care programmes
• Sponsorship of visas/comprehensive relocation packages

We are Flexible

• Flexible Working – through our hybrid working scheme, we offer a flexible blend of home and office working
• Bank Holiday Swap - our holiday swap program allows you to change it for another day of your choice!
• Buy & Sell Holiday Programme - you can buy extra holiday, sell unused holiday or even save it up!
• Relaxed dress code policy

We Care about the Environment

We encourage and actively support a strong sense of community, through volunteering and various company initiatives, as well as a strong company commitment to protecting our environment through sustainable solutions, energy saving and waste reduction enterprises.

We see things differently. Diversity fuels our innovation, we value the unique ways in which we differ, and we are committed to equal employment opportunities for all professionals.