Procurement Coordinator (N-1306)

Job Title:            Procurement Coordinator                 

Req. #                 N-1306

Posting Date:     5/21/24        Posting Closes: 6/4/24

Compensation:  $59,137 – $79,391 annually

CH2M HILL BWXT West Valley, LLC (CHBWV) is the prime contractor selected by the U.S. Department of Energy to manage the Phase 1 – Facility Disposition Project at the West Valley Demonstration Project. The site is a scenic 30-minute drive south of Buffalo, New York.  In cooperation with the New York State Energy Research and Development Authority, CHBWV continues to decontaminate and decommission facilities at this site.

We are a premier employer in the Western New York and southern-tier areas.  Our benefit and compensation package includes: 

• competitive pay and opportunity for variable pay incentives
• extensive benefit offerings focused on your physical, financial, and emotional wellness
• 401(k) employer match and enhanced employer contributions - up to 9% total company contribution!
• 4-day workweek (10 hours per day)
• tuition reimbursement & professional development
• atmosphere fostering work life balance 

Lifelong careers are common at CHBWV.  If you are interested in joining the CHBWV family, apply to one of our current job openings or join our Talent Community.

CHBWV is seeking a qualified Procurement Coordinator to assist procurement personnel with the acquisition and administration of subcontracts by issuing purchase orders and change orders for maintenance, repair, and operation (MRO) supplies and services. The successful candidate will provide administrative support to Procurement Personnel in the areas of invoice review and approval.  Duties include processing Warehouse and Calibration purchase requisitions, generate small business reports, filing, typing and audit support. 

1. Education/Experience:

• High School diploma or equivalent
• Minimum of six (6) years’ related experience or equivalent combination of education and experience

1. Other Requirements:

• Proficient with Microsoft Office products including (Excel, Access, Word, Outlook) and procurement software including Costpoint, Deltek .
• Knowledge of procurement principles, practices, and regulations is preferred.

1. Maintain a safe and healthful work environment by following established safe work practices and procedures; including following all safety rules, use of proper personal protective equipment (PPE), investigating and reporting identified safety concerns or situations.
2. Adhere to standards contained in the Company “Code of Conduct,” Company EEO practices, and DOE directives.
3. Perform acquisition and administration functions relative to subcontracts/purchase orders.
4. Act as a liaison between vendor, buyer, and accounting for invoice reconciliation.
5. Create and prepare correspondence.
6. Prepare information for meetings as necessary.
7. Create purchase orders and change orders in electronic system and follow through to closeout.
8. Create and maintain spreadsheets and databases (e.g. vendor information, correspondence, insurance information, and invoice tags).
9. Gather and verify data for required and requested reports.
10. Maintain procurement records, including contracts, purchase orders, and vendor agreements in an organized and accessible manner.
11. Create attachments for purchase orders and reports. 
12. Follow procurement processes and systems to ensure efficiency, accuracy, and cost-effectiveness.
13. Contribute to team effort by accomplishing related results as needed.

1. Manage multiple priorities while demonstrating attention to detail.
2. Provide administrative assistance to ensure smooth operation of procurement processes.
3. Provide administrative support for procurement projects and initiatives.
4. Work independently as well as part of a team.
5. Effectively manage, organize, and prioritize work in a fast-paced environment.
6. Contribute to the continuous improvement of procurement processes and systems by identifying areas for optimization and proposing solutions.

To view or apply to any open position, click here.

An Equal Opportunity Employer, including disability/vets. 

U.S. Citizenship is required for employment.

 This Organization Participates in E-Verify

CHBWV is a drug free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screen, and background investigation. All employees are subject to being randomly selected for drug testing without advance notification.