What are the responsibilities and job description for the Executive Assistant position at Chewy?
Our Opportunity:
Chewy is on a mission to be the most trusted and convenient destination for pet parents everywhere. We seek a talented Executive Assistant to support Vice Presidents in our Wilkes-Barre, PA location. You will provide high-quality administrative and clerical assistance to top-level executives. The Executive Assistant’s primary duties include scheduling meetings, making travel arrangements, and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines, and communicate effectively.
What you'll do:
- High volume calendaring via Outlook
- Create and track travel arrangements
- Compile, submit, and track expense reports
- Complete cycle meeting execution: planning, preparation, execution, and follow up action tracking
- Plan department and corporate events (virtual and onsite)
- Act as the primary liaison between executives and team members/clients
- Create and manage high-level reports and update internal databases
- Create and manage internal communications
- Lead team engagement
- Work cross-functionally and collaboratively with existing Administrative team
- Ad-hoc duties upon request
What you'll need:
- 10 years of related experience supporting high-level executives in complex and fast-moving environments
- The desire to identify and address the needs of Executives to ensure the company’s workflow runs smoothly
- Possess a forward-looking and resource-aware approach to calendaring and time management
- Holds a customers first mentality with a sense of urgency and commitment to prompt response and action
- Adapt well to changing plans and priorities; comfortable dealing with high volume and ambiguity
- Ability to operate at depth and live in the details; all around problem-solving skills
- Deep intellectual curiosity and strong willingness to work in a team
- Willingness to take ownership and a solution-oriented way of being
- Advanced Microsoft Office skills with an appetite to become familiar with firm-specific programs and software
- Excellent communication skills (phone, email, chat, and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills and time management
- Ability to prioritize projects based on the needs of the business
Chewy is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members.
If you have a disability under the Americans with Disabilities Act or similar law, or you require a religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Chewy, please contact HR@chewy.com.
To access Chewy’s Privacy Policy, which contains information regarding information collected from job applicants and how we use it, please click here: https://www.chewy.com/app/content/privacy).
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