Filing Clerk

We Love What We Do! Our services ensure that children, families, and seniors GO further.

For 125 years we have empowered individuals, families, and communities to overcome poverty and systemic barriers, embrace opportunities, and thrive across generations. To fulfill that mission, we provide high-quality early childhood education, family-centered adult education, and senior services to more than 3,000 individuals annually.

If you are a person who likes to be organized, keep files compliant or provide support in an office setting environment then Chicago Commons is the perfect place for you!

Chicago Commons, a non-profit organization has a temporary position as a filing clerk. The ideal candidate will temporarily support our Senior Care Department in a special project, organizing documentation and updating the current filing system.

Education & Certification Requirements

• High School Diploma or equivalent, AA preferred.
• Min 1 year of experience in an office environment.

Experience & Training Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Proven ability to develop filing processes
• Ability to speak, read, and write in English and Spanish
• Candidates must be proficient in Office 365
• Ability to gather data, compile information, and prepare reports.
• Ability to analyze and solve problems.
• Ability to create, compose, and edit written materials.
• Strong affinity for customer service.
• Excellent organizational and time-management skills.
• Ability to work in a fast-paced environment.

Essential Job Requirements & Duties

• Produce reports, and lists as needed.
• Ability to stand, walk, reach with hands and arms or and stoop as needed to file and retrieve documentation from department staff as needed.
• Ability to manage multiple projects simultaneously
• develop a filing system that will ensure files are organized and meet departmental compliance requirements.
• Able to audit files and identify outstanding documentation.
• Partner with the department lead to update all files.
• Always protect and maintain confidential information.
• Be able to meet assigned due dates
• Ensure all information to be filed is sorted, organized, and easy to retrieve when needed.
• Able to convert documents into an electronic version.
• Support with some clerical office duties.
• Provide excellent internal and external customer service.
• Ensure timely submission of all data entry into department databases
• Establish and maintain positive, professional relationships with coworkers, administrators and clients served.
• Performs other projects and duties as assigned.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform. While performing the duties of this job, the employee is regularly required to speak and read English proficiently. The employee must regularly operate a word-processing system and therefore must be able to read, produce and transmit data on such a system. The employee frequently is required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision requirements include the ability to see at close range.

Working Conditions
(The unavoidable, externally imposed conditions under which the work must be performed, and which create hardship for the incumbent including the frequency and duration of occurrence of physical demands, environmental conditions, demands on one’s senses, and mental demands.)

Chicago Commons is an equal opportunity employer. We consider all applicants for employment without regard to race, religion, color, age, sex, national origin, citizenship, ancestry, marital or parental status, sexual orientation including gender identity, gender expression, military discharge status, physical or mental disability, or any other status or characteristic protected by law. In addition, Chicago Commons provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws (including during the application or hiring process).

Education

• High School or better

Skills

• Database Management
• Microsoft Office

Behaviors

• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Goal Completion: Inspired to perform well by the completion of tasks
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Self-Starter: Inspired to perform without outside help