Position Title: Personal Assistant
Reports To: Tribal Chairman
Department: Chicken Ranch Rancheria Tribal Office
Employment Status: Non-Exempt
Job Code - Salary Grade: $20.00 - $24.00 DOE
POSITION SUMMARY:
Responsible for advanced administrative and business operations support for the Chairman of Chicken Ranch Rancheria Tribal Office. Requires continuous use of business vocabulary and a detailed knowledge of the Tribe’s operation, policies, and procedures. Analyzes problems, determines approach, compiles and analyzes data and prepares reports/recommendations as required. Works independently with utmost confidentiality to anticipate and meet the needs of the Chairman and the needs of Tribal operations. Detail oriented with excellent customer service skills, assisting with tribal concerns and triaging calls and correspondence that come into the office of the Tribal Chairman.
DUTIES & RESPONSIBILITIES:
- Independently provides most complex administrative support and project coordination for the Chairman as needed.
- Accountable for all inquiries (phones, e-mail, written and in person) and resolves or directs to appropriate parties based on functional/operational knowledge; independently responds to routine to most complex inquiries.
- Manages multiple calendars associated with the Tribal Chairman to include arranging more complex special events requiring solid understanding of broad business requirements and coordination of ambiguous dependencies.
- Independently composes complex and detailed correspondence for Tribal Chairman using business acumen/functional knowledge; independently researches and updates any Tribal documents and databases. May use intermediate to advanced Microsoft Word, Excel and/or PowerPoint.
- Independently designs and creates reports and participates in special cross-functional projects that require complex project coordination and independent judgment, in response to business needs. Working with cross-functional teams and communicating effectively desired outcomes.
- Manages all travel. Manages logistics for all aspects of the Chairman’s travel. Personal Assistant will be required to travel with minimal notice.
- Interacts with various leaders, board members, Tribal Council, CCTCA and employees across multiple Tribal entities.
- Triages calls and e-mails that come into the Chairman’s office.
- Assist Chairman and Tribal Council with any registration, hotel, flight or booking accommodation.
- Assists Tribal Members with healthcare inquiries and other requests for assistance as needed.
MINIMUM REQUIREMENTS:
- Minimum of 3-5 years of administrative and executive assistant experience, with increasing levels of discretion.
- Preferred BA/BS/AA/AS. High School Diploma or General Education Development (GED) required.
- Demonstrated success providing executive support within a complex work environment.
- Must have extreme attention to detail, be very organized and a strong team player.
- Strong ability to use advanced verbal and written communication skills to compose more complex, detailed correspondence and reports.
- Demonstrated strong diplomacy skills and professional etiquette.
- Must undergo and pass background check.
OTHER REQUIREMENTS:
- Adherence to attendance and punctuality standards including access to reliable transportation to and from the office.
- Ability to establish and maintain effective working relationships with other employees.
- Knowledge and proper use of common office equipment including copiers, printers, adding machines, phone systems, etc.
- Ability to understand and follow written and verbal instructions.
- Ability to work with minimal supervision.
PHYSICAL DEMANDS:
- While performing the duties of this job, the employee regularly should be able to sit, climb, kneel, and walk some distance between locations. The employee must occasionally lift and/or move up to 25 pounds and the ability to push at least 50 pounds.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
Work is performed in an office environment. Evening, weekend, and/or travel may be required.
*Indian Preference will be given to qualified Native American Applicants, as provided in Section 7(b) of the Indian Civil Rights Act.
This position description may not include all of the listed duties, nor do all of the listed examples include all tasks which may be found or assigned to this position.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Jamestown, CA 95327: Reliably commute or planning to relocate before starting work (Required)
Education:
Experience:
- Microsoft Excel: 3 years (Required)
- Personal assistant experience: 3 years (Required)
- Customer service: 3 years (Required)
Work Location: One location