What are the responsibilities and job description for the Records Technician position at Chimes MD?
PRIMARY JOB FUNCTION(S):
- Responsible for organizing, maintaining and locating individuals served files.
- Controls access to individuals served filed.
- Keeps files current and up-to-date, inserting material promptly and in correctly in the Therap system.
- Locates and copies documents in accordance with Agency policy.
- Ensures that hard files are neat, in proper alphabetical sequence in cabinets and in correct chronological order internally.
- Responsible for promptly inputting current data on each individual's served record upon receipt of the information.
- During business hours maintains sign-out/sign-in logs for files.
- Copies records for internal and external parties.
- Establishes and maintains tracking system to ensure timely and complete submissions, logging, and routing of individuals documents.
- Assist departments with Iron mountain storage and destruction.
- Uses technology for the completion of specified job duties.
- Attends work regularly according to assigned work schedule and in accordance with Agency policy.
- Attends and participates in in-service training, staff meetings and other activities to facilitate professional development.
- Works cooperatively with others including all staff, supervisors, administrators, co-workers, individuals served, community professionals, customers, vendors and the public.
- Follows instructions and abides by Agency policies and procedures.
- Assumes other duties, responsibilities and special projects as needed.
SECONDARY FUNCTION(S):
Works cooperatively and effectively with Agency volunteers maximizing the volunteers' experience while meeting the needs of individuals served and the programs.
QUALIFICATIONS
|
X |
Ability to communicate on the telephone |
|
X |
Valid driver's license from place of residence and ability to drive |
|
X |
Ability to write |
|
X |
Ability to complete tasks with numerous interruptions |
|
X |
Ability to stand |
|
X |
Ability to work with little direct supervision |
|
X |
Ability to stand for long periods of time |
|
X |
Ability to sit for long periods of time |
|
X |
Ability to go up and down stairs |
|
X |
Ability to manipulate numbers |
|
X |
Ability to speak |
|
X |
Ability to type |
|
X |
Ability to read |
|
X |
Ability to operate machinery without posing a safety hazard to self or others |
|
X |
Ability to hear |
|
X |
Ability to understand technical written material |
|
X |
Compassion & respect for persons with developmental disabilities and the ability to earn their confidence |
|
X |
Ability to lift 20 lbs. |
|
X |
Ability to use computer |
|
X |
Full range of motion above the head |
|
X |
Ability to bend, lift & carry |
|
X |
Full awareness of environmental stimuli |
EDUCATION/EXPERIENCE: High school diploma, plus at least two years clerical experience. Legible handwriting. Demonstrated ability to exercise initiative and judgment and to work independently. Basic knowledge of filing systems (paper and electronic) and applications and demonstrated ability to maintain files in an accurate and up-to-date manner. Working knowledge of word processing. Must have an acceptable driving record as determined by criteria established by the Agency's insurance carrier and by Agency policy.
NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.
Education
Experience
•Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
•Please view Equal Employment Opportunity Posters provided by OFCCP here.
•The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.