Office Administrator

Job Title: Office Administrator/Manager
Department: Sporting Travel
Reports to: Director of Sporting Travel Sales
FLSA Status: Non-exempt, Full-Time Hourly
Location: Pittsburgh, PA (North Hills Region)
Pay: $20-$23/hr.

Position Summary:

As an Office Administrator on our Sporting Travel Team, you will be a vital support to our sales staff, ensuring the smooth operation of our department and seamless document preparation. This position requires an individual with above-average computer skills, exceptional attention to detail, and the ability to multitask while collaborating with multiple team members.

Responsibilities:

• Administrative Support: Provide comprehensive support to sales staff, including handling correspondence, scheduling, organizing travel proposals and itineraries, and more.
• Document Preparation: Prepare documents, reports, and client-facing proposals with utmost accuracy and attention to detail, ensuring they meet the company's and our client’s high standards.
• Client Management: Maintain accurate records of client information, bookings, and financial transactions, ensuring data integrity and confidentiality.
• Communication and Coordination: Coordinate with vendors, suppliers, and clients to ensure timely and efficient delivery of services, while providing exceptional customer service via phone and email.
• Problem-Solving: Read and interpret documents from the traveler's perspective, anticipating and resolving logistical inquiries or issues.
• Collaboration: Work effectively both independently and as part of a team, collaborating with multiple team members to achieve shared goals.

Qualifications:

Required:

• Above-Average Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook) is essential.
• Exceptional Attention to Detail: Meticulous approach to all tasks, with the ability to identify and correct errors quickly.
• Multitasking and Organizational Skills: Proven ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines in a fast-paced environment.
• Communication and Interpersonal Skills: Strong written and verbal communication skills, with the ability to interact professionally with clients, colleagues, and external partners.

Preferred:

• Experience in the Travel Industry and a comfort level with hunting and fishing activities.
• Post High-School Education: Associate degree or higher.
• Familiarity with global destinations: We operate worldwide, and geographical knowledge of our destinations will be helpful.

Benefits (If hired on):

• Medical
• Dental
• Vision
• Short Term Disability (company paid)
• 401K with Company Match after 1 month
• Paid Time Off

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Administrative: 1 year (Required)

Ability to Relocate:

• Gibsonia, PA 15044: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $23