What are the responsibilities and job description for the Production Coordinator I position at Circle K?
Job Summary:
To ensure that the finished product leaving Setpoint Integrated Solutions or LVS meets the requirements of the customer as defined by the customer’s purchase order, scope of work, or special instructions. The Production Coordinator I will perform administrative functions pertaining to the operation of the company and the safety of company personnel.
Primary Duties & Responsibilities:
● Data entry for service work and engineered product with attention to detail and timely execution
● Coordinate field service ensuring that technicians assigned have proper credentials to enter customer sites, including scheduling Safety Council training
● Input purchase orders for materials required to complete orders and issue POs to vendors
● Routinely communicate with vendors to monitor delivery dates
● Communicate with the customer any unforeseen delays or issues with the field service order
● Confirm terms & conditions on the customer’s PO matches the sales order to ensure accurate billing
● Release appropriate lines for invoicing and attach proof of delivery to sales order
● Process invoices and distribute them via mail, email, or customer portal
● Enter Field Service Report hours into ADP daily
● Enter hours onto Field Service Man Hour Tracking Spreadsheet
● Approve time for all technicians and temps on ADP for each pay period
● Update Contract Labor report weekly and send to corporate
● Perform other administrative duties as required
Positional Requirements & Qualifications:
● Education & Experience:
o HS Education or GED equivalent
o Solid understanding of basic bookkeeping and accounts receivable principles
● Skills & Abilities:
o Successful completion of Channel Connect Valve University 1, 2, and 3 for assigned product vertical(s)
o Successful completion of shop orientation hours for assigned product vertical(s)
o Demonstrate understanding and compliance with all applicable quality standardization procedures
o Successful completion of Technical 101 training for assigned product vertical(s)
o Successful completion of the Customer Service Soft Skills training class
o Successful completion of the Production Coordinator I learning path in LinkedIn Learning
o Successful completion of the level I written test for assigned product vertical(s)
o Oracle competency
o Effective time-management
o Detail-oriented
o Self-Motivated
o Highly organized
● Must be able to travel and have a clear driving record in accordance to company driving guidelines
● Clear background check and drug/alcohol screening
Essential Physical Functions:
● Travel: less than 5%
● Lifting up to 20 pounds
● Bending, stooping, walking
This job description is intended to describe the general nature and level of the work being performed. This is not an exhaustive list of all duties and responsibilities. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
