Principal Account Clerk - Controller's Office (1634)

Company Description

The Controller is the City’s chief financial officer. Our team includes financial, technology, analytical and other professionals who work hard to secure the City’s financial integrity and promote efficient, effective and accountable government. We hold ourselves to high standards and strive to be a model for good government. We value the diverse backgrounds, perspectives and lived experiences of our teams and clients in everything we do. We work in a collaborative and inclusive environment, promote equal opportunity, and invest in the professional development and wellbeing of our team members. You can expect to work alongside colleagues who are committed to serving the public with integrity and want to see positive impacts from their work. We are looking for smart, motivated individuals who want to make a difference and use government to play a role in solving our City’s problems, including addressing long-standing and harmful disparities in our communities. For a career with purpose and professional growth, join us in the Controller’s Office.

This 1634 Principal Account Clerk works in the Controller’s Accounting Operations and Suppliers Division (AOSD), with significant assignments in Asset Management. The 1634 may also support Citywide accounting operations and financial analysis as part of the Controller’s Financial & Accounting Support Team (FAST).

AOSD’s primary mission is to control the financial activities of the City. The division certifies contracts, pays vendors, approves personnel requisitions and reviews, monitors, controls, and projects departmental expenditures on a continuous basis to assess overall fiscal condition. The division assists departments to achieve fiscal compliance, accuracy, timeliness and meaningfulness for the resulting financial information. The division is also responsible for the producing the City's annual audited financial statements including the Comprehensive Annual Financial Report (CAFR), the Single Audit Report, and other reports required by federal, state, and local regulations, as well as the Countywide Cost Allocation Plan (COWCAP). Other functions include developing and maintaining citywide financial systems, system policies, procedures, training, security, and documentation.

AOSD is responsible for monitoring, tracking, approving and establishing guidelines, policies and procedures for central accounting across all City departments, including all City funds and grants. The City’s online accounting system, PeopleSoft, is used extensively in this work. The City’s data warehouse and analytical tool, Oracle Business Intelligence (BI), and Excel are also heavily used. The Asset Management team of AOSD manages the City’s fixed assets recording and reporting.

• Application Opening: 8/26/2022
• Application Deadline: Continuous 
• Compensation Range: $86,320 to $104,910 annually

Job Description

Under general supervision, the 1634 performs difficult bookkeeping and financial record keeping operations within complex accounting systems and may direct the work of other clerical staff. The person selected for this position will be required to interpret, enforce and carry out existing policies and procedures relative to financial record keeping activities; make regular contacts with other departmental personnel and the general public in connection with bookkeeping and financial operations; prepare and maintain a variety of complex financial and bookkeeping records and reports; post, adjust, and balance entries to ledgers; verify the correctness of accounting documents; respond to inquiries and provide financial information; organize and file source documents; perform operations involving automated accounting systems and spreadsheet programs and perform related duties as required.

Essential duties of the job include but are not limited to:

• Process financial, accounting, budget, general ledger, payables, purchasing, encumbrance and other transactions using PeopleSoft
• Ensure accurate and timely recording of financial data in compliance with Controller’s policies and procedures
• Perform financial data cleanup
• Generate reports and queries as needed to support tasks using Oracle Business Intelligence, PeopleSoft Query, and PeopleSoft nVision
• Prepare GASB 84 and 87 related spreadsheets and audit binders
• Assist in year-end closing
• Assist with preparation of reports and financial audits, preparation of the Comprehensive Annual Financial Report (CAFR), and reporting to other government agencies, as needed.
• Provide feedback and clerical support on Policies and Procedures in use or proposed by the Controller’s Office or other department
• Act as a liaison between City departments and AOSD
• Review and manage 10-Key to foot and cross foot financial statements
• Compile CAFR draft binder for the Controller, senior management, and external auditors
• Research information in PeopleSoft and the City’s legacy financial system
• Reconcile various accounting and financial reports between different sources and systems, including between the legacy accounting system and current PeopleSoft system
• Respond verbally and in writing to phone, email and in-person questions and requests for information from the public and staff from other departments
• Sort and file various accounting, financial and system documents
• Train Controller’s and departmental staff as assigned
• Create reports and logs using Excel, Word, PowerPoint, or other software.
• Direct work of other clerical staff
• Assumes FAST assignments as needed
• Other duties as required

Qualifications

1. Two (2) years (equivalent to 4,000 hours) of verifiable experience in a position supervising and directing accounting and/or financial transaction functions. OR

2. Fours (4) years (equivalent to 8,000 hours) of verifiable experience processing financial and accounting matters (e.g., cost records, deposits, expenditures, allocations), bookkeeping, and/or financial record keeping. Such experience typically includes verifying correctness of financial documents, maintaining expenditure records and reconciling subsidiary accounts.

Substitution of Experience:

30 semester units / 45 quarter units of coursework from an accredited college or university with a minimum of 12 semester units (or equivalent quarter units) in accounting may be substituted for up to one (1) year of the required experience as described in #1 or #2.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Additional Information

Interviews:  Selected candidates will be invited to participate in one or more interviews at the Controller’s Office.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst at [email protected]

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.