What are the responsibilities and job description for the A/P Specialist II position at City of Boise, ID?
A/P Account Specialist coordinates and administers accounts payable for the City of Boise. Manages purchasing card accounts and monitors purchases to comply with current policy. Works independently following established guidelines and under general direction.
- Prepares invoices for payment, determines appropriate management approval needed and accurately enters invoices into the City of Boise's financial software system. Submits invoices for payment and retains documents in accordance with the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances and works with department and purchasing unit to file change orders. Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state, and federal policies. Anticipates pending charges at year end for accurate liability reporting.
- Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to ensure the correct expenditure lines are charged. Ensures purchases adhere to all applicable City of Boise policies.
- Provides financial data to internal and external customers. Partners with purchasing staff to ensure efficient and timely payment processing. Works closely with budget staff, alerting when expenditures and purchasing requests put activities or accounts in danger of a budget hold. Works with assigned Asset Custodians to provide asset information. Represents department on citywide collaborative team efforts.
- Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Required Knowledge, Experience, And Training
High school diploma or equivalent and two years of experience in accounts payable processing, or an equivalent combination of experience and/or education.
Knowledge of
- accounting principles and practices
- computerized accounting systems, and software.
Ability to
- apply accounting principles to resolve problems
- accurately perform complex mathematical calculations
- use accounting and spreadsheet software
- prepare reports
- establish priorities and organize workload
- research and analyze data
- communicate effectively verbally and in writing
- establish methods, procedures, and internal controls to maintain accounts payable and purchasing card systems
- complete tasks under time constraints and strict deadlines
- maintain accurate and detailed accounting records
- accurately prepare accounts payable and purchasing card reports
- reconcile complex, high-volume accounts
- work independently or with minimal supervision
- exercise good judgment
- interpret and follow City codes, policies, regulations, and procedures
- recommend solutions and correct problems
- display an attitude of cooperation and work harmoniously with all levels of the City of Boise employees and the public
- communicate effectively in the English language at a level necessary for efficient job performance
- maintain confidentiality with sensitive documents or information
- complete assignments in a timely fashion
- understand and comply with all rules, policies, and regulations
- maintain prompt and regular attendance
- perform all essential and marginal functions as assigned by an authorized employee, supervisor, and/or manager with or without a reasonable accommodation.
Preferred Knowledge, Experience, And Training
Associate or Bachelor's degree in Finance, Accounting, or related field and/or at least four years of experience in accounts payable processing and governmental accounting experience.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which include a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Physical Efforts
While performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Also, the employee is rarely pushing/pulling up to 10 pounds. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.
Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.
Healthcare- ZERO premium medical coverage for you and your family:
- Low-cost dental and vision options.
- Post-employment health savings account.
- PERSI retirement benefits
- 401(k) or 457b pre-tax investment options with employer match.
- 457b Roth after-tax investment options with no match
- Up to $500 cash per year for participants.
- Alternative transportation incentives.
- 8 hours of vacation per month, and this increases the longer you stay with the City
- 11 paid holidays every year
- 8 hours of sick leave per month
- Six weeks Parental Leave
- Basic Life insurance at no cost to you
- Long Term Disability insurance at no cost to you
- Pre-tax Flexible Spending Accounts
- Supplemental Life Insurance
- Supplemental Disability Insurance
- Tuition reimbursement
- Free local bus pass
- Corporate discount programs
- AFLAC
- Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.
Salary : $500
