Fleet Manager

Overview

This is a provisional appointment.

Brief Job Description: (essential functions of the job):

Under general direction of the Commissioner or his/her designee, the Fleet Manager oversees the procurement, maintenance and repair of department vehicles, including heavy special-use, construction and general maintenance equipment.

Responsibilities

In addition, the Fleet Manager:

• Directs the repair, service and maintenance of Parks Department vehicles and equipment.
• Supervises a staff comprised of mechanics and support personnel. Monitors employee performance and adherence to Department standards and policies.
• Develops and maintains efficient shop standards, procedures and policies.
• Works with Public Works Central Fleet Department in developing vehicle/equipment preventative maintenance schedules and ensures completion of work provided within vendor warranties.
• Communicates with vehicle and equipment management and users on repair duration and identifies alternate transportation.
• Reviews repair procedures to ensure completeness, accuracy and efficiency.
• Recommends vehicles and equipment for replacement and arranges for disposal of older equipment.
• Authorizes repair or maintenance of vehicles following accidents and works with the Department finance staff on vehicles insurance issues.
• Maintains vehicle utilization records and tracks reported problems.
• Ensures sufficient inventory to complete all repairs and vehicle maintenance.
• Directs the operations of the Department garage.
• Assists in the development in the Department’s budgets, goals and objectives as it relates to fleet management.
• Monitors and tracks the usage of the Department’s fuel operation.
• Interviews and trains subordinate personnel.
• Works extended hours and directs vehicles and staff to cover operations during snow and other emergencies.
• Performs related work as required.

Minimum Entrance Qualifications

• At least three (3) years of fulltime, or equivalent part-time, experience in administration, fleet management, maintenance garage operations and/or contract management in a large-scale commercial or government operation with work that included most or all of the following areas: fleet management, maintenance garage operations, public sector procurement/purchasing, contract management and vendor relations.
• Demonstrated ability in creating preventative vehicle maintenance programs and evaluation schedules.
• Experience with software such as Microsoft Word and Excel strongly preferred.
• Demonstrated oral and written communication skills.
• Ability to exercise good judgment and focus on detail as required by the job.
• Ability to work extended hours during snow and other emergencies.
• Ability to work effectively in a multi-cultural, multi-ethnic work environment.
• Must have and maintain a current Massachusetts driver’s license.
• Massachusetts Certified Public Purchasing Official designation is required within one year of hire.

Preferences:

• Certification as a Certified Automotive Fleet manager.
• Prior experience with fleet management software programs or related computerized vehicle tracking systems.
• Knowledge of City and Massachusetts procurement guidelines, statutes and related technologies.
• Bilingual (English/Spanish) is a plus, but not required.

Certification as a Certified Automotive Fleet Manager or a bachelor’s degree in business administration, public administration, contract administration or a relevant field of study may be substituted for two (2) years of the required experience.

City of Boston Residency Required Upon Hire.

Terms:

Union/Salary Plan/Grade: SENA/ MM4-7

Hours Per Week:   40