Administrative Support Technician
Job Posting for Administrative Support Technician at City of Casper
Assigned to: Finance
Total Compensation
Typically, all positions will begin being paid at the beginning of pay range listed above.
Incumbents are responsible for performing a variety of technical duties with moderate to higher level difficulty that relate to clerical tasks and administrative support. Responsibilities may include financial and budget tracking; basic grant management; financial and fiscal reporting; and composing non-routine correspondence. Receives general supervision from higher level supervisory and management staff.
2. Tracks, reconciles, reviews, and submits reports for City grants; serves as the point of contact for grant compliance and/or internal audits.
3. Coordinates events, attends meetings, and prepares agendas and minutes as assigned.
4. Inputs a variety of complex and statistical data; creates spreadsheets to organize, display and summarize data; facilitates analysis and identifies interrelationships; prepares special reports for City departments and/or agencies.
5. Researches discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and adhering to procedures.
6. Performs liaison functions; communicates with various groups to provide detailed information on division policies and procedures; responds to inquiries by e-mail, phone or in person; organizes and assists with activities, special projects and meetings.
7. May assist in monitoring and maintaining budget information; provides information regarding budget requests, estimates, expenditures and adjustments; prepares budget status and expenditure reports.
8. May provide functional guidance to lower level clerical staff.
9. Composes non-routine documents and materials including correspondence, memoranda, reports, charts and other items in support of program or departmental operations.
10. Organizes, maintains and updates specialized files, documents and records; creates, maintains and updates filing systems; copies, compiles and distributes documents and other materials as assigned.
11. Keeps supervisor(s) apprised of issues and accomplishments, follows up and tracks work flow and resolves problems relating to procedures and deadlines.
12. Represents the City of Casper by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor.
13. Follows all City safety procedures. Reports all accidents/incidents immediately to supervisor.
14. Performs other duties of a similar nature or level.
Knowledge (position requirements at entry):
Knowledge of:
- Modern computer software programs such as Microsoft Office.
- Modern office procedures, methods and use of technological equipment including database management.
- Customer service principles.
- Basic accounting principles.
- Basic inventory management principles.
- Fiscal record keeping.
- Accounts payable/receivable.
- Methods of utility or grants accounting.
- Administrative requirements for grant management.
- Federal, state, and local laws, policies, and guidelines governing public funds administration.
Ability to:
- Maintain and balance a variety of financial records, ledgers and accounts.
- Understand, navigate, and comply with all grant requirements.
- Research fiscal and statistical information and prepare related reports and spreadsheets.
- Understand and implement mathematical formulas.
- Organize records in an easily retrievable fashion.
- Operate a variety of modern office equipment and tools.
- Accurately proofread numerical and text data.
- Prepare clear, accurate and concise reports.
- Maintain a variety of financial records, ledgers, and accounts in accordance with City policies and procedures.
- Perform repetitive and tedious tasks for long periods and still pay close attention to detail and accuracy.
- Work independently and as part of a team.
- Learn, interpret, and apply City policies, procedures, laws, and regulations.
- Maintain a neat and professional appearance.
- Communicate effectively verbally and in writing.
- Follow written and verbal instructions.
- Establish and maintain effective working relationships with those contacted in the course of work.
Skill in:
- Maintaining records and files.
- Performing mathematical calculations.
- Proofreading and editing documents.
- Researching and evaluating data and information.
- Assembling and organizing data and information.
- Providing customer service.
- Oral and written communication sufficient to exchange or convey information and receive work direction.
- Operating in a courteous, knowledgeable and tactful manner with customers, staff and the general public.
- Operating modern office equipment, software and operating systems/applications.
Training and Experience
Licensing Requirements:
- Minimum of one year experience performing complex clerical work relating to accounting, finance, or grant management.
- Associates degree in accounting, business, or a related field preferred.
Licensing Requirements:
- Possession of, or ability to obtain, a valid Wyoming Driver's License.
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
Women, minorities, and individuals with disabilities are encouraged to apply.
Employment with the City of Casper is contingent upon a successful background screen and pre-employment drug test.
Employment with the City of Casper is contingent upon a successful background screen and pre-employment drug test. Applicants who have failed a pre-employment screen or have been terminated from the City of Casper are ineligible for employment consideration for 12 months. You will become eligible for consideration 12 months from the date of your incident (pre-employment screen or termination).
Driving records are required for all new employees regardless of the position's driving requirements. If the employee has not held a Wyoming driver's license for the last three years, the employee must provide at their own initiation and expense a driving record from their previous state(s) of residence.
Physical Requirements:
Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Driving Requirements:
For driving essential positions, employment with the City of Casper is contingent upon a satisfactory driving record. A driving record that reflects any of the following criteria is considered unsatisfactory:
1) Convicted of three (3) or more moving violations within the previous 36 months (three separate, individual incidents);
2) A conviction within the previous 36 months of any of the following:
For driving essential positions, employment with the City of Casper is contingent upon a satisfactory driving record. A driving record that reflects any of the following criteria is considered unsatisfactory:
1) Convicted of three (3) or more moving violations within the previous 36 months (three separate, individual incidents);
2) A conviction within the previous 36 months of any of the following:
- Driving under the influence of drugs or alcohol;
- Leaving the scene of an accident;
- Fleeing to avoid arrest;
- Reckless Driving;
- Homicide or assault by motor vehicle;
- Driving without auto insurance;
- Driving on a suspended license;
- Refusal to take blood/breathalyzer test for suspected DUI or impaired driving.
If you have questions regarding the background screen, pre-employment drug test or driving record, please contact the Human Resources Office at (307)235-8344 prior to accepting a job offer.
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Salary.com Estimation for Administrative Support Technician in Casper, WY
$43,466 to $55,903
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Job openings at City of Casper
City of Casper
Casper, WY
Full Time
City of Casper
Casper, WY
Full Time
City of Casper
Casper, WY
Full Time
City of Casper
Casper, WY
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