DIRECTOR OF ADMINISTRATION I

JOB ANNOUNCEMENT

DIRECTOR OF ADMINISTRATION I

Number of Positions: 1

Mission: To promote and improve health by engaging residents, communities and partners in establishing and implementing policies and services that prioritize residents and communities with the greatest need.

WORKING ON THE CHICAGO DEPARTMENT OF PUBLIC HEALTH COVID-19 RESPONSE TEAM

The Chicago Department of Public Health (CDPH) envisions a city of thriving communities where all residents are able to live healthy lives. The disproportionate impact of the COVID-19 pandemic on Chicago neighborhoods has highlighted the need for the CDPH to address it using a health-equity based approach. As a part of the CDPH COVID Response Team, you will engage health agencies, communities, and partners in policies and health services that prioritize residents and communities with the greatest need.

ROLE SUMMARY

As an essential member of the CDPH COVID-19 Response Team, the Director of Administration I role supervises the administrative activities required to support the Vaccine Preventable Disease Program efficiently. This position will provide administrative support by monitoring and preparing requisitions, assist with preparation of budgets and implement administrative work procedures to ensure efficiency.

ESSENTIAL DUTIES & RESPONSIBILITIES

Human Resources Leader. Oversees and manages employee selection and hiring, employment processing, training and staff development, maintenance of personnel records, and employee relations. Handles the preparation of payroll and maintenance of staff time records.

Procurement Supervisor. Assist with the development of request for proposals (RFP) for professional services and delegate agencies. Assists with the development and implementation of standard operating procedures and policies and coordinates and monitors the department procurement activities. Oversees the processing of purchase requisitions for equipment, supplies, and services. Approves vouchers for payment to vendors and service providers.

Fiscal Administrator. Prepares financial and budgetary reports on expenditures. Assists Director of Public Health Operations in preparing annual personnel and operating budgets. Liaisons with other City departments regarding personnel, purchasing, fiscal matters, and contract matters

POSITION REQUIREMENTS

Experience and Skills

• 3 years of experience in HR or Payroll
• 1 year of supervisory experience
• Understanding of basic HR policies
• Organized
• Solid decision-making skills
• Good verbal and written communication skills

Education

• Bachelor’s degree in Business or Public Administration
• May substitute a Bachelor’s degree in a directly related field of study, plus three years of budgetary, human resource or office administration experience of which one year is in a supervisory role related to the responsibilities of the position, or an equivalent combination of education, training, and experience

OTHER KNOWLEDGE, SKILLS, ATTRIBUTES, AND ABILITIES

• In-depth understanding of City and department policies, procedures, rules, and regulations is preferred but not required
• Skilled at budget preparation and planning
• Previous work experience supporting grants, preferred but not required
• Previous work experience in positions involving the development of program policies and procedures
• Adept at using computers and new software

ABOUT YOU

You have a strong focus on:

• Reducing health inequities – providing medical care and services to communities of color hard-hit by the COVID-19 pandemic
• Facilitating teamwork – promoting communication, cooperation, and identifying with overarching project goals
• Patient First Care – delivering the highest quality care possible to patients in all communities

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

Location: City of Chicago, Department of Public Health

Days: Monday - Friday

Hours: 8:30am to 4:30pm

All employees of the City of Chicago must demonstrate commitment to and compliance with applicable state and federal laws, and City ordinances and rules; the City's Ethics standards; and other City policies and procedures. Equivalent foreign degrees, accreditations, and credentials in evaluating qualifications will be considered. The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

Education & Employment Verification: Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired. NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Selection Requirement: This position requires candidates to complete an interview which will include a written exercise. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral interview and written exercise will be selected for hire.

This position is funded by a federal grant. These funds may be extended, but CDPH cannot guarantee this position will be funded past July 2023.

Application Instructions: Interested applicants should apply at the City of Chicago’s application website: www.cityofchicago.org/CAREERS

VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. To receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering “yes” or “no” to the question on the online application that asks, “Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?” In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 (Member Copy-4) to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationery stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationery verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.

Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.

Residency Requirement: All employees of the City must be actual residents of the City as outlined in 2-152-050 of the City Chicago Municipal Code. Proof of residency will be required.

If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer

Please note, all positions with the City of Chicago close promptly at 11:59 pm CST. Applications for this position will be accepted until 11:59 pm CST on December 1, 2021. No exceptions will be made.

City of Chicago

Department of Human Resources

Lori Lightfoot, Mayor