Airport Procurement Officer

Under administrative direction, is responsible for planning and adminstering a specific project or program for a City department. Serves as the administrative supervisor on projects or programs. Plans, assigns, supervises, and reviews activities of subordinate personnel. Monitors the project or program's operating budget and assists in the annual preparation of same. Designs, implements, and monitors procedures utilized in program evaluation. Develops and secures commitments from other City departments and agencies to provide services to program participants. Provides technical assistance or reviews program policies and procedures. Maintains current information and oversees the preparation of project status reports. Prepares financial and narrative reports and program applications. Communicates project/program status and information to municipal officials and/or public and private entities. May supervise employees assigned to the respective project. Performs other related duties as required.A High School Diploma or GED is required. A Bachelor's Degree from an accredited four year college or university in Business or Public Administration, Social Sciences, or closely related field preferred. Two (2) years of full-time, paid, progressively responsible experience in program administration is required. Must be able to lift and carry thirty (30) pounds. A valid State of Ohio Driver's License is required.Departmental Duties
Under administrative direction, assists in the oversight, management and optimization of the use/value of revenue generating properties owned and operated by the Department of Port Control.  
 
Responsibilities:

• Responsible for all departmental procurements from processing purchase requisitions, travel requests, cellular statement authorizations, developing specifications for requirement, standard purchase, State, Public Improvement, and Professional Service contracts.
• Responsible for tracking all procurements through the City of Cleveland, Purchasing and Supplies process and communicates updates to the end users, until the product of service agreement is received.
• Provides end-user training on procurement matters relevant to the processes for Purchase Requisitions, Requests for Proposals (RFP), Request for Qualifications (RFQ), Standard Purchase, Public Improvement, and Professional Service Contracts, Master Agreements, as well as Direct Award Contracts.
• Plans, organizes and coordinates the bid solicitation process, including drafting and issuing RFQs and RFPs, conducting pre-bid/pre-qualification meetings, and developing bid evaluation criteria.
• Works with end users to finalize agreement terms and conditions and processes documents with Purchasing and Supplies to issue an agreement.
• Maintains current knowledge of all relevant federal, state and local purchasing regulations and applies the appropriate procurement methods to every purchase made by the Department. 
• Serves as the Procurement point of contact for all procurements during the bidding process.  Presents requirements, field questions and issues responses via addenda to all prospective bidders.
• Processes decertification requests.
• Promotes and ensures compliance with occupational health and safety management policies, procedures, and programs to minimize employee accidents and to promote a safe work environment.  
• Performs other related duties as required.

 
Minimum Qualifications:

• A Bachelor’s Degree in Business, Public Administration, Marketing or other closely related field from a four year accredited college or university (Substitution: Two years of experience may substitute for each year of college education lacking).
• Two years of full-time, paid experience in the procurement of goods and services through purchase orders and contract agreements.
• NIMS and ICS certifications for General Employee tier and any assigned working groups must be completed within six months of employment and complete additional or refresher trainings as required.
• Must have a demonstrated ability to work in a diverse and inclusive environment that fosters non-discrimination.
• Strong math, analytical, organizational, and communication skills are essential.
• Must be a detail-oriented, organized, team player, possessing negotiation skills and the ability prioritize multiple responsibilities and work independently as needed.
• Must have an understanding of business operations and processes.
• Possess strong interpersonal skills, ability to work with a diverse number of people, such as executives, managers, suppliers, vendors, and various City of Cleveland representatives.
• Must be computer proficient in the Microsoft Office Suite, especially MS Excel and MS PowerPoint.
• A valid State of Ohio Driver’s License is required.  
• Must successfully complete a Transportation Security Administration (TSA) 10 year fingerprint-based Criminal History Records Check and employment background check and Security Threat Assessment.  
• Must be able to pass a pre-employment physical and drug test.
• Must be able to lift and carry thirty-five (35) pounds.

 
Preferred Qualifications:

• Two year of full-time, paid experience working in an Airport environment.

Core Competencies:  
Managing Programs or Projects
Programs

• Technology Management: Keeps up-to-date on technological developments. Makes effective use of technology to achieve results. Ensures access to, and security of, technology systems.
• Financial Management: Understands the organization’s financial processes, as related to their role. Prepares, justifies, and administers the program budget; or assists with these duties. Oversees, or assists with, procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.
• Creativity / Innovation: Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new, efficient/effective programs/processes.
• Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.

 
Projects

• Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals.
• Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Technical Credibility: Understands and appropriately applies principles, procedures, requirements, regulations, and policies related to specialized expertise relevant to their division.
• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
• Decisiveness: Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.
• Influencing / Negotiating: Persuades others; builds consensus through give and take; gains cooperation from others to obtain information and accomplish goals.

Manages Self

• Integrity/Honesty: Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Models high standards of ethics.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Continual Learning: Assesses and recognizes own strengths and weaknesses; pursues self-development.
• Resilience: Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.
• Oral Communication: Makes clear and convincing oral presentations. Listens effectively; clarifies information as needed.
• Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.
• Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
• Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.

 
We are committed to creating a diverse and inclusive environment that recruits, employs, develops, compensates and promotes based on qualifications and is proud to be an equal opportunity employer. DPC understands and appreciates that our differences in gender/gender identity, race, ethnicity, religion, national origin, age, marital status, sexual orientation, physical or cognitive ability, and military/veteran status, among others, provide us with a competitive advantage to best serve our employees, stakeholders and communities. 

Salary : $55,000 - $70,000