MATERIAL CONTROL CLERK

Description

This position procures, stocks and maintains inventory of parts, materials and supplies for use in assigned department; and performs other routine clerical and bookkeeping work as required. The incumbent works according to some procedures but decides how or when to do things; work is reviewed regularly by supervisor.

The work is considered light-to-medium in nature and involves walking or standing virtually all of the time and also involves exerting between 20 and 50 pounds of force on a recurring basis, or considerable skill, adeptness and speed in the use of fingers, hands or limbs in tasks involving close tolerances or limits of accuracy. The work requires the following physical abilities to perform the essential job functions: crouching, kneeling, lifting, mental acuity, reaching, speaking, stooping, and visual acuity.

Work environment may involve exposure to bright/dim light, dusts and pollen, fumes and/or noxious odors, traffic, heights, toxic/caustic chemicals; and is safe and secure that may periodically have unpredicted requirements or demands.

Essential Job Functions

• Maintains accurate and up-to-date inventory records of all department parts, materials, tools and supplies in stock;
• Procures parts necessary for operations, maintenance and repair work;
• Communicates with vendors to obtain price quotes, to determine parts availability, to coordinate and expedite orders, and to resolve billing / shipping discrepancies;
• Assists with the preparation of bid specifications and requests for bids on certain parts and equipment;
• Receives goods; reconciles invoices with purchase orders; processes invoices for payment;
• Organizes and stocks parts and supplies;
• Issues parts and supplies to personnel as needed;
• Ensures the maintenance of accurate and complete inventory and purchasing records;
• Trains department personnel in parts room procedures as appropriate;
• Assists in annual audits;
• Attends training, workshops, meetings, etc., as appropriate to maintain or enhance job knowledge and skills;
• Performs routine clerical work as required, including preparing reports and records, entering and retrieving computer data, copying and filing documents, answering the telephone, processing mail, sending and retrieving faxes, etc.; and
• Performs other related duties as assigned.

Qualifications

Minimum Requirements To Perform Work:

• High school diploma or GED;
• Two (2) years of relevant prior experience;
• Valid South Carolina Class “D” Driver’s License;
• May have a Forklift License.

Knowledge, Skills, and Abilities

• Knowledge of addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages;
• Ability to summarize, tabulate or format data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information;
• Ability to speak or signal to people to convey or exchange information of a general nature;
• Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner;
• Ability to perform skilled work involving rules/systems with almost constant problem-solving;
• Ability to read routine sentences, instructions, regulations, procedures or work orders; writing routine sentences and completing routine job forms and incident reports; speaking routine sentences using proper grammar;
• Ability to perform clerical, manual or technical tasks prescribed by standard practices but which may require computation, the use of several procedures, and the use of independent judgments with obvious choices; requires normal attention for accurate results; and
• Ability to guide others, requiring a few decisions affecting a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions but with some variations from the routine.

The City of Columbia is proud to offer a complete benefits package to full-time employees. This package includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time or temporary employees, including interns, are not eligible for City benefits.






































To learn more details, visit our benefits page at:
https://hr.columbiasc.gov/benefits/