Grant Writer/Manager

Class Title: Project Manager
Class Code: PJM

General Description
The purpose of this job/class within the organization is to direct, coordinate, and implement special projects/programs that will benefit residents, the community, and the City.
This job/class works under the direction of the City Manager, develops and implements programs within organizational policies, and reports major activities to executive-level administrators through conferences and reports.
This job/class works independently and in a team environment.

Duties and Responsibilities
The functions listed below are those that represent the majority of the time spent working in this job/class. Management may assign additional functions related to the type of work of the job/class as necessary.

Essential Functions:
Secure and administer grants and ensure compliance with City, State, and Federal laws, policies, regulations, and operating agreements.

Formulate policy and recommend programs that support and enhance City-wide goals; establish and nurture highly effective relationships that support and advance the goals and objectives of the City.

Maintain knowledge of FEMA grant programs and procurement rules in order to interact with federal agency representatives, peers, managers, and project staff.

Define and monitor staffing requirements for all functional support areas, such as grant management, finance/accounting, engineering, and other project-related services.

Plan, direct, and coordinate activities to ensure projects are accomplished within prescribed time frames and in accordance with funding parameters.

Oversee the efforts of assigned staff to ensure they carry out project-specific activities and meet project objectives.

Prepare project work plans, schedules, cost estimates, and other planning documents; design and monitor project work records to ensure they are maintained.

Participate in meetings and public hearings to discuss plans and present recommendations. Represent the City Manager's office to organizations and associations working in partnership with the City on various issues.

Performs related work as required.
Note: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Data Responsibility:
Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Coordinates or determines time, place or sequence of operations or activities based on analysis of data or information and may implement and report on operations and activities.

People Responsibility:
People include co-workers, workers in other areas or agencies and the general public.

May supervise or lead others by determining work procedures, assigning duties, scheduling work hours, maintaining harmonious relations, and promoting efficiency.

Asset Responsibility:
Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving moderate economies and/or preventing moderate losses through the management of assets.

Mathematical Requirements:
Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses basic algebra involving variables and formulas and/or basic geometry involving plane and solid figures, circumferences, areas, and volumes.

Communications Requirements:
Communications involves the ability to read, write, and speak.

Reads journals, manuals, and professional publications; speaks informally to groups of co-workers, staff in other organizational agencies, the general public, and people in other organizations; composes original reports, training, and other written materials, using proper language, punctuation, grammar, and style.

Judgment Requirements:
Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Decision-making is a significant part of the job, affecting a large segment of the organization and the general public; works in a dynamic environment, responsible to assist in developing policies and practices.

Complexity of Work:
Complexity addresses the analysis, initiative, ingenuity, concentration and creativity, required by the job and the presence of any unusual pressures present in the job.

Performs coordinating work involving guidelines and rules, with constant problem solving; requires continuous, close attention for accurate results or frequent exposure to unusual pressures.

Impact of Errors:
Impact of errors refers to consequences such as damage to equipment and property, loss of data, exposure of the organization to legal liability, and injury or death for individuals.

The impact of errors is moderate - affects those in the work unit.

Physical Demands:
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

While performing the duties of this job, the employee is regularly required to sit, walk, stand, stoop, stretch, talk or hear. The employee is occasionally required to reach and be mobile. The employee must occasionally lift and/or move up to 5 to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus associated with the constant use of printed matter and computer monitors.

Equipment Usage:
Equipment usage involves responsibility for materials, machines, tools, equipment, work aids, and products.

Handles or uses computers, equipment, or work aids involving some latitude for judgment regarding the attainment of a standard or in selecting appropriate items.

Safety of Others:
Safety of others refers to the level of responsibility for the safety of others, either inherent in the job or to ensure the safety of the general public. (Does not include safety of subordinates).

Requires responsibility for the safety and health of others and for occasional enforcement of the laws and standards of public health and safety.

Knowledge, Skills and Abilities:
Excellent time management, project management, and organization skills.
Exceptional written and verbal communication skills.
Ability to manage multiple projects and meet deadlines.
Ability to work independently and balance multiple projects and deadlines.
Ability to understand and follow complex oral and written instructions.
Ability to effectively communicate, both orally and in writing, including presentations.
Ability to establish and maintain excellent working relationships with co-workers and outside organizations.
Ability to receive and consider feedback from colleagues.
Ability to perform in-depth research and prepare reports.

Minimum Education and Experience Requirements
Bachelor's degree in planning, public administration, business administration, or related field; supplemented by three (3) years of related experience; or equivalent combination of education, training, and experience.

Special Certifications and Licenses
Requires a driver's license valid in the State of Florida.

Clearances
Successful completion of a criminal history background investigation is required prior to employment.

Americans with Disabilities Act Compliance
The City of Deltona, FL is an Equal Opportunity Employer. ADA requires the City of Deltona, FL to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees.